If you offer services that require clients to book an appointment, sell products, or host workshops or events, you need scheduling software for businesses that can automate these processes.
No matter which industry you belong to, you simply need to have fantastic appointment scheduling software in your arsenal of tools. Business scheduling software can transform the way you schedule appointments and tasks. You can use effective scheduling tools to set up meetings or even to keep track of projects to improve the efficiency of your company.
Time is money and organization is paramount and that’s where the right scheduling software can be a game-changer. Some amazing features that many scheduling software for businesses offer include automatic reminders, online payments, live reports, and more. Businesses of any size can use scheduling apps to streamline operations and eliminate repetitive tasks from their to-do list.
The goal is to work smarter and not harder. One of these scheduling software will help you to achieve that! From innovative features to user-friendly interfaces, we’ll dissect each scheduling software’s unique offerings and capabilities, providing you with insights to make informed decisions tailored to your business needs.
List of the 31 Best Business Scheduling Software
We’ll dive deeper into the unique characteristics of each business scheduling software, but before we do that, let’s get a quick overview of these solutions:
- Trafft – The Best Scheduling Software for Businesses
- Amelia – The Best Scheduling Software for Businesses for WordPress
- Acuity Scheduling
- Vectera
- Genbook
- Calendly
- AppointmentCare
- Mana Scheduler
- Appointlet
- vCita
- Gigabook
- Bookinglayer
- SuperSaaS
- Mindbody
- Schedulicity
- Setmore
- OnceHub
- HouseCall Pro
- Appointy
- Vagaro
- Veribook
- Checkfront
- Square Appointments
- Timely
- Doodle
- Styleseat
- Sign in Scheduling (10to8)
- Fresha (Shedul)
- Calendar
- Simplybook.me
- Jezzam
Trafft – The Best Scheduling Software for Businesses
Trafft is the best scheduling software for businesses in any industry no matter how complex or simple your booking process is. It’s not just a scheduling tool. Trafft is a professional service business management software and a digital business partner that covers different aspects of running a business.
It’s the kind of app that small and medium business owners, administrators, managers, and key staff in the service industry use to take their processes and businesses to the next level.
How does it do that? Well, Trafft is a combination of an online no-code platform and human service from a team of service business automation experts. While that’s a mouthful, we can make it simple by saying that it provides all the necessary tools to organize schedules, accept bookings and payments, send reminders, and integrate with other tools.
Trafft differentiates from typical scheduling software for businesses that automate smaller tasks like online bookings or personal schedules and are usually hard to configure and maintain, and support is hard to get.
The Trafft app and its team do that by providing support for the complete workflow cycle of a service business and has an extremely intuitive interface and UX.
What does that mean practically for you? You would not need to waste time on repetitive tasks like calling clients and confirming or rescheduling, and you won’t even need to hire additional people to do that.
Key features
Trafft also comes with all the features you need to get started, such as:
- Automatic online payment processing through multiple providers
- Two-way synchronization using external calendars (such as Google Calendar and Outlook)
- Easy booking QR code creation
- The ability for clients to reschedule
- The ability to create a call-to-action (CTA) booking page
- In-depth overviews of your business performance using key performance indicators
- Client management using email and SMS notifications and reminders
- Discount/loyalty coupons when managing appointments
- Ability to manage bookings, employees, locations, services, schedules, and more.
Pricing: Free for up to 5 members; paid plans start from $29 per month.
Ratings:
- 5/5 on Capterra
- 4.7 on G2
- Excellent on TrustPilot
- 5/5 on GetApp
Sign up for Trafft’s free plan now and see why it’s the best scheduling software for your business.
Amelia – The Best Scheduling Software for Small Businesses for WordPress
Amelia is one of the best scheduling software for businesses that money can buy. It is a WordPress plugin that is fantastic if you offer many different service types.
Amelia simplifies the booking process for your customers, which can result in higher booking numbers for you. Business owners love this plugin as well because it’s so easy to set up in the back end of the system. With Amelia, booking appointments can be done with a step-by-step method rather than the old style of filling in countless forms.
This is fantastic for booking sites for lawyers, hairdressers, yoga studios, consultants, and other businesses who are looking for perfect scheduling software. Law consultants especially like using this plugin. Clients can book meetings with the plugin and do payment processing easily.
Pricing: Starting from $72 annually and $180 for lifetime access.
Ratings:
- 4.9 on Capterra
If you want to discover how Trafft and Amelia stack up against each other, delve into our in-depth Trafft vs. Amelia comparison.
Acuity Scheduling
Acuity Scheduling acts as your virtual assistant. This scheduling software for businesses is worth considering as it works for you no matter the size of your company. It performs equally great whether you’re a small business or a large one.
After clients have booked with you online, Acuity Scheduling sends automated confirmations and reminders. It enables them to reschedule online and they can even pay directly, too. This makes running your business and taking payments so much easier.
You can even brand those confirmations and emails to fit your business, logo, and company colors. Integrations with PayPal, Square, and Stripe make payment processing seamless.
For more details about this solution, check out an in-depth Acuity Scheduling review, Acuity Scheduling alternatives, or various Acuity comparison blog posts, such as Acuity vs. Trafft, Acuity vs. Calendly, Acuity vs. Setmore, Acuity vs. Appointy, and Acuity vs. vCita.
Pricing: Acuity doesn’t offer a free version, and pricing is on the higher end and starts from $20 per month.
Ratings:
- 4.8 on Capterra
- 4.7 on G2
Vectera
Meeting clients online has never been easier than with the business scheduling software. Meet Vectera. Designed with the modern business landscape in mind, Vectera seamlessly integrates scheduling capabilities to enhance communication, foster collaboration, and streamline operations.
You can use it to schedule any appointments as well as set up video meetings for 4 or fewer people.
You can create communication portals for your entire client base. You’ll love the features it offers, including document annotation, whiteboards, and co-browsing. You don’t need to download anything, making it very easy to use.
Pricing: Offers a free plan for occasional 1:1 customer meetings. Paid plans start from $25 monthly per service provider.
Ratings:
- 4.8 on Capterra
- 4.5 on G2
Booksy
Formerly known as Genbook, Booksy has been in the game ever since 2006. It is a highly popular scheduling software for small businesses, especially among those in the beauty industry. It’s great because it is so adaptable to suit any kind of business model. It works for photographers, personal trainers, hairdressers, and much more.
Booksy has countless integrations with other brands, too. These can be used to connect with social media platforms, search engines, and business directories. This makes your company even easier to find so you can get more bookings through your site.
In case you need more info, check out our Booksy vs. Vagaro article.
Pricing: $29 per month.
Ratings:
- 4.4 on Capterra
Calendly
Another easy-to-use scheduling software for businesses is Calendly. Use it to save yourself lots of time and improve your customer experience. You just might increase your organization’s sales too. It functions beautifully for small to mid-sized businesses.
This is a simple starting software to get you underway with online appointments. You can use a free Calendly account to get 1 calendar and 1 type of event. If you like it, you can choose to opt for the premium version which gives you way more options. It integrates with iCloud, Microsoft Outlook, and Google Calendar.
If you’re not quite sure yet, check out Calendly reviews or alternatives in-depth. Also, take a look at our tool-to-tool comparison articles, such as Calendly vs. Picktime, Calendly vs. Microsoft FindTime, Calendly vs. Acuity, Calendly vs. Appointlet, Microsoft Bookings vs. Calendly, Calendly vs. Setmore, Calendly vs. Chili Piper, and Calendly vs. Zoho Bookings.
Pricing: Free for individuals with basic needs; paid plans start from $10 per user per month.
Ratings:
- 4.7 on Capterra
- 4.7 on G2
- 2.4 on TrustPilot
- 4.7 on GetApp
AppointmentCare
AppointmentCare stands out as a powerful scheduling software for businesses designed to elevate your efficiency and streamline your operations. It’s a comprehensive scheduling software for businesses that perfectly suits small to medium organizations. A wide range of industries including health, legal, spas, and beauty use it to streamline the booking process.
Some of its best scheduling features are recurring appointments, multi-location offerings, and automated scheduling. Take out all the manual data entry by using this fabulous platform.
AppointmentCare can assist you in customizing online booking pages and putting booking widgets on your site. You can also book numerous appointments in a one-time slot if you run classes or fitness sessions for example. You can remind your customers of appointments with texts or emails.
Pricing: From 14.95/month.
Ratings: /
Mana Scheduler
Another scheduling software businesses is Mana Scheduler. It is cloud-based and can help you become more productive. It’s especially great for tattoo artists as it lets you spend less time chained to your desk by letting clients book their own appointments.
Since it’s designed for piercing and tattoo parlors, it stands out by offering shop analytics, signable waivers, and reminders for your customers. If you are in this industry, you’ll enjoy using a product tailored to your business’s needs.
Pricing: $10.00 per month per artist.
Ratings:
- 4.7 on Capterra
- 4.8 on G2
Appointlet
Appointlet does what the name suggests – it deals with appointments. It is a scheduling software for businesses that you can use in your company for streamlining bookings. You can connect this scheduling tool to your work calendar, add your meeting availability, and tell the app what services it can book.
Appointlet can collect payments and integrates with Zapier. Then you can have your booking data filtered through to the likes of MailChimp or other useful platforms.
Pricing: Appointlet offers a free plan and pricing starts from $10 per member monthly.
Ratings:
- 4.8 on Capterra
- 4.4 on G2
vCita
Another one of the best scheduling software for businesses is vCita. It offers its customers many fantastic features. These include calendar management, client management, and invoicing. Keep all your data in one place by using this great product. Your client satisfaction will go through the roof when they realize how easy it will be to book with you now that you have vCita.
Take a look at our detailed vCita review, as well as vCita alternatives, to gather some more information about this software.
Pricing: Paid plans start from $29 per month and go up to $99. You get 20% off for an annual subscription, and they don’t offer a free plan.
Ratings:
- 4.5 on Capterra
- 4.5 on G2
Gigabook
Another excellent scheduling software for businesses you’ll fall in love with is Gigabook. It offers a simple way of scheduling services, and activities, but also sending reminders. It can take payments too, making it a fantastic multifunctional scheduling software that does everything. This tool will pretty much become your new online assistant. Gigabook focuses on web development to integrate with Squarespace, Weebly, and WordPress.
This scheduling solution is the perfect tool for entrepreneurs and freelancers who have created their own websites on one of those platforms. Gigabook will make scheduling appointments so easy you won’t even notice you’re doing it. It features a calendar that syncs up with yours, so you know where you need to be at all times. On any account level, you’ll get business tools, reports, payments, reminders, and project management tools.
Pricing: Starting from $15 per month.
Ratings:
- 4.3 on Capterra
- 4 on G2
Bookinglayer
More than scheduling software for small businesses, Bookinglayer is an incredibly popular workflow management tool (and for a good reason). It allows a fantastic flow of communication and makes your workflow much easier to manage. Keep your organization efficient with schedules visible as a weekly or daily calendar. There is even a session planner you can provide to instructors or employees to get an overview of where everyone is.
You can connect it to Booking.com, Airbnb, or Expedia. Plus, you can take payments with PayPal or Stripe, as well as other payment options.
Pricing: Starting from $279 per month.
Ratings:
- 4.7 on Capterra
- 4.8 on G2
SuperSaaS
SuperSaaS is one of the best scheduling software for small businesses, even though its booking solution can work for both large and small organizations. Larger businesses may come across some features that SuperSaaS lacks.
The features of this one include a fantastic suite of analytical tools and reports. You can integrate with other websites or Facebook and sync up your calendar too.
Users enjoy being able to fully customize colors and layouts, as well as being able to add their own branding. SuperSaaS will send confirmation texts and emails for you, reducing the need for your precious time to be spent on admin. It offers integrated payment methods as well as rules for pricing and vouchers. This allows you to easily offer discounts and specials.
Pricing: $9 per month for 50 appointments.
Ratings:
- 4.6 on Capterra
- 4.6 on G2
Mindbody
Mindbody is a scheduling solution that focuses on the fitness and health industry. It has many features specific to fitness, including gym memberships and tracking your fitness. It’s also awesome for salons, spas, and other wellness companies. This appointment scheduling software has everything you need for your clients to book with you online, so it’s great for many service-based enterprises.
If you want to pay a bit more, you can even create a mobile app for your own brand. This will allow you to customize the client booking portal. This can really help your brand take off, promoting your professionalism and credibility.
Don’t forget to check out our detailed Mindbody review and alternative solutions, as well as our Glofox vs. Mindbody article.
Pricing: You have to ask for a quote.
Ratings:
- 4 on Capterra
- 3.6 on G2
The next one on the list of the best scheduling software for businesses is Schedulicity. It has been around since 2010, servicing many businesses from tattoo shops to doctors’ offices. Many types of industries need to schedule appointments and Schedulicity will work for anyone, as it lets customers reserve a seat at a show or book an appointment online. You can even add multi-day workshops.
This platform isn’t just another business scheduling software. It’s also a business directory and will put your business up as a listing on the marketplace for Schedulicity. This is a great way to get your brand seen and noticed.
Read our detailed Schedulicity review and discover both the strengths and weaknesses of this scheduling tool.
Pricing: Starting from $34.99 monthly.
Ratings:
- 4.4 on Capterra
- 4.4 on G2
Setmore
Need reliable scheduling software that allows customers to book appointments? Choose Setmore. It has wonderful functionality with an easy-to-use interface. This intuitive appointment scheduling software for businesses could be just the thing to take YOUR business to the next level. Even better, it’s free!
Setmore reviews are solid and customers appreciate that the tool offers text reminders, mobile scheduling, and more amazing services.
Pricing: Free for up to 4 members; paid plans start from $12 per user per month.
Ratings:
- 4.7 on Capterra
- 4.5 on G2
OnceHub
Enjoy the automatic scheduling OnceHub provides. You can go on autopilot mode and let all the scheduling happen in the background. It is one of the most well-integrated scheduling software for businesses on this list. It syncs with Salesforce, iCloud, PayPal, and Office 365. This software is extremely secure and compliant so you know that all your customer data will be completely safe.
Advanced security can be added to it as well, including PCI compliance, FERPA compliance, or HIPAA compliance, along with undergoing PCI DSS audit.
Check out our OnceHub review for more details.
Pricing: They offer a free plan and pricing starts from $10 per user per month.
Ratings:
- 4.3 on Capterra
- 4.6 on G2
HouseCall Pro
HouseCall Pro is the perfect scheduling software for businesses that are out in the field delivering their services in person. When you’re out and about seeing customers, you don’t have time to manage the admin side of things. That’s where HouseCall Pro comes in. Use this scheduling app to service your cleaning, electrical, or mobile beauty business.
HouseCall Pro simplifies things by putting everything online – no more need for pesky paperwork. Use it for payment processing, quotes, invoices, and customer notifications. It also does job scheduling, messaging, and email marketing, too.
Go through our Housecall Pro review and alternative solutions article for more details.
Pricing: Starts from $65 per month.
Ratings:
- 4.7 on Capterra
- 4.2 on G2
Appointy
Appointy is a great scheduling software for your business that can help you thrive through online booking. It allows you to get all your appointments online and it will even send automatic text or email reminders to attendees. It integrates with social media platforms as well as Google Calendar. Use it to take upfront payments online or create deals and gift cards for loyal customers. The live data flashing up on the dashboard makes it extremely intuitive to use.
For more details, features, pros & cons, check out our in-depth Appointy review.
Pricing: They offer a free plan for one staff member and 5 services, which is usually insufficient for scheduling software. Paid plans start from $29.99 per month.
Ratings:
- 4.6 on Capterra
- 4.7 on G2
Vagaro
The beauty industry takes many appointments every day and can be a little overwhelming. Vagaro is designed specifically to help with this. You can even use it to set up your own online store for your beauty products. Similar to Schedulicity, Vagaro offers a business directory online where even more customers can find you. Just a tip – add in a daily deal and get noticed using this scheduling software for your business. This will let you create coupons, discount codes, and more to attract customers.
You can also design digital waivers to ensure that your business is well protected or create surveys to send to customers to find out what they thought of their experience with you. Finding out that you had unhappy customers can be critical to learning from your mistakes.
Want to know more? Read Vagaro reviews and see how it compares to other scheduling software like Trafft and Schedulicity, Square Appointments, Mindbody, Fresha, Booksy, and Acuity Scheduling.
Pricing: £30 per month.
Ratings:
- 4.7 on Capterra
- 4.2 on G2
Veribook
One small business scheduling software you are sure to love is Veribook. It shows the current availability of your business to make it easier for clients to book with you online. It was created for small businesses in particular. That’s why it has so many awesome features to help companies like yours save time and money.
Pricing: Starting from $100 for businesses.
Ratings:
- 4.8 on Capterra
Checkfront
When it comes to scheduling software for businesses, Checkfront has solidified its reputation as the go-to choice, drawing users back time and again for its great features. Tailor-made for businesses that prioritize a unique and seamless client experience, Checkfront sets itself apart with a myriad of customization options, ensuring you can create scheduling processes that align perfectly with your brand and customer expectations. It also offers analytical tools and integrates with plenty of other services.
Pricing: Free for 100 annual bookings, pricing starts from $125 per month.
Ratings:
- 4.5 on Capterra
- 4.4 on G2
Square Appointments
Square, the precursor of Square Appointment, was created by Jack Dorsey, the founder of Twitter, in 2009. This mobile payment platform was groundbreaking in the field of micro-merchants. Small businesses may find it hard to get traditional merchant services online, but Square makes it possible.
Since its creation, Square has flourished and quickly become a platform that includes online scheduling – Square Appointments. It integrates with Square, of course, so you can manage your retail business.
Want to find out more about Square Appointments? Read the reviews and see what this tool is all about.
Price: Starts from $29 per month per location.
Ratings:
- 4.4 on Capterra
- 4.3 on G2
Timely
Those in need of a cloud-based scheduling app love using Timely. It works for businesses and individual freelancers alike. It is used by health clinics, masseuses, hairdressers, and more.
Run appointments remotely, create reports, and send reminders – all with Timely. It offers calendar management and lets clients rebook their own appointments. You can also add multiple services to one booking or create group bookings.
Price: Starts from $20 per month per user.
Ratings:
- 4.7 on Capterra
- 4.8 on G2
Doodle
When you start using the free variation of Doodle, you get all the basic meeting poll functions you need. As a host, all you have to do is suggest some dates and times for a meeting. Then send the link to attendees and let them vote on when they can come. The paid version of this scheduling software lets you remove ads, set deadlines, and collect information from users. Upgrading will also let you use the scheduling software.
For more info about Doodle, read our extensive Doodle reviews and alternatives blog posts.
Pricing: Doodle offers a free plan, and pricing starts from $14.95 per month per user.
Ratings:
- 4.6 on Capterra
- 4.4 on G2
Styleseat
Solo providers requiring scheduling software for their business love using Styleseat. It offers everything you need as well as marketing features. This can help you manage your client list. It is designed to be used by beauty parlors but would work for many businesses. It is a highly visual system, rendering it very intuitive and loved by both businesses and their customers.
Plus, they offer verified review features to establish trust with your clientele.
Pricing: Free
Ratings:
- 4 on Capterra
Sign in Scheduling
One truly versatile app is Sign in Scheduling (10to8). They offer a seamless online booking solution that can also take payments for your business.
As it is all based online, it is extremely easy for you to access it from anywhere. New startups, big businesses, and individual consultants all use Sign in Scheduling. It allows people to manage reservations and coordinate their calendars.
This is a particularly useful scheduling software to have in your arsenal as it cuts down on admin time and can increase your bookings. Customers book, pay, cancel appointments, and more, all online. You can also see client conversations on your calendar. Plus, it syncs with mobile apps too.
Check out our in-depth review and discover both the advantages and disadvantages of this tool.
Pricing: $7.20 per seat per month. Only annual subscription.
Ratings:
- 4.7 on Capterra
- 4.6 on G2
Fresha (Shedul)
Created by Surge Ventures, Fresha (Shedul) is a fantastic scheduling software for businesses. It does product, service, and calendar management too. It even functions as a point of sale for your retail side of things. Fresha is used by massage centers, gyms, and hair salons. Customers can book their appointments on a browser or in a mobile app.
Pricing: Free.
Ratings:
- 3.8 on G2
- 4.9 on Capterra
Calendar
Get the next level of AI with Calendar. It lets you manage your time, and syncs with iCal, Outlook Calendar, and Google Calendar. Calendar shows them all on one dashboard to make it easier for those juggling multiple calendars.
It provides you with a virtual assistant who can learn about your schedule. Then, let them take over schedule changes and meeting planning for you to save yourself loads of time.
Pricing: They offer a free plan and paid plans start from $25 per month.
Ratings:
- 4.2 on AppStore
SimplyBook.me
SimplyBook.me is another excellent option for small businesses looking for a reliable scheduling app. It converts leads into sales by providing a wonderful booking website. Market your business there, sell products, and even provide membership services.
It manages your booking practices 24/7 so you never need to worry about it. It has 50 features that can be customized to your liking and a fantastic dashboard to keep track of everything.
To find out more about this booking solution, take a look at our detailed SimplyBook.me review.
Pricing: They offer a free plan with 50 bookings, and pricing starts from $9.9 per month for 100 bookings.
Ratings:
- 4.6 on Capterra
- 4.6 on GetApp
- 4.7 on FinancesOnline
- 4.4 on G2 CROWD
- 3.6 on AppStore
Jezzam
Want the best scheduling software for small businesses? Jezzam is an appointment scheduling software that’s affordable and powerful at the same time. Get flexibility in your scheduling by using Jezzam, as it can work with many staff members, multiple locations, and resources.
You can take payments online or in person, whichever you prefer. You will be able to take membership and public bookings for workshops, classes, and services. Customers enjoy being able to see their bookings in their own accounts.
Pricing: £9.50/month.
Ratings:
- 4.6 on Capterra
The Best Scheduling Software for Your Business: Wrap-Up
The best thing that you can do for your business is to start using scheduling software so that your clients can schedule appointments easily.
This will save you both time and money while driving customer engagement through the roof. Inefficient booking processes are a large reason why customer levels can go down. Don’t let this happen to you.
Finding the ideal scheduling software for your business may be a challenge, but hopefully, this list has been helpful for you. If there is one targeted towards your industry, go for it – you’ll never look back.
If you enjoyed reading this article about business scheduling software, you should read these as well:
- How to Get an Event Planning Certification (Quick Guide)
- The Best Appointment Scheduling Software for Your Business
- The Business Consulting Software You Need to Succeed
FAQ About Scheduling Software for Businesses
What software do companies use for scheduling?
Companies use scheduling software suited to their business and industry, or the one that offers the best cost-to-feature ratio. Trafft, Amelia, Acuity, and Calendly are some of the best scheduling software for businesses of all sizes and industries.
Is there a free scheduling program?
There are great scheduling apps for businesses that offer a free plan. Trafft offers the best free plan of all these scheduling software. For features it offers in a free plan, other scheduling software for businesses charge a monthly fee.
What is the best free plan scheduling software for businesses?
The best free plan scheduling software for businesses is Trafft because you can get unlimited appointments, advanced features, and add up to 5 members completely free of charge.
How does scheduling software benefit my business?
Scheduling software brings numerous benefits to your business. It minimizes scheduling conflicts, reduces no-shows with automated reminders, enhances customer satisfaction through a seamless booking process, and provides valuable analytics to optimize your operations.
