Perhaps you are a business offering services that require clients to book in for appointments. Or maybe you are a business that sells products or hosts workshops and events. No matter which industry you can relate to, you must have a fantastic appointment scheduling software amongst your set of tools.
Business scheduling software can transform the way you schedule appointments and tasks. Effective scheduling tools can be used to set up meetings or even to keep track of projects to improve the efficiency of your company.
Some amazing features that many business scheduling software offers include automatic reminders, online payments, live reports, and more. These can be used by any size of business.
Work smarter and not harder with one of the appointment scheduling software options from this article.
The best appointment scheduling software for successful businesses
Trafft
Trafft is a great option to use because it’s not just a scheduling tool. Trafft is a professional service business management software, a professional tool, and a digital business partner that covers different aspects of running a business.
It’s the kind of app that small and medium business owners, administrators, managers, and key staff in the service industry are using to take their processes and businesses to the next level.
How does it do that? Well, Trafft is a combination of an online no-code platform and human service from a team of service business automation experts. While that’s a mouthful, we can make it simple by saying that it provides all the necessary tools to organize schedules, accept bookings and payments, send reminders and integrate with other tools.
Trafft differentiates from typical apps and tools that automate smaller tasks like online bookings or personal schedules, and are usually hard to configure and maintain, and support is hard to get.
The Trafft app and its team do that by providing support for the complete workflow cycle of a service business, and has an extremely intuitive interface and UX.
What does that mean practically for you? You would not need to waste time on repetitive tasks like calling clients and confirming or rescheduling, and you won’t even need to hire additional people to do that.
It also comes with all the features that you need to get started, such as:
- Automatic online payment processing through multiple providers
- Two-way synchronization using external calendars (such as Google Calendar and Outlook)
- The ability for clients to reschedule
- The ability to create a call-to-action (CTA) booking page
- In-depth overviews of your business performance using key performance indicators
- Client management using email and SMS notifications and reminders
- Discount/loyalty coupons when managing appointments
- Ability to manage bookings, employees, locations, services, schedules, and more
Amelia
Amelia is one of the best appointment scheduling software that money can buy. It is a WordPress plugin that is fantastic if you offer many service types.
Amelia simplifies the booking process for your customers, which can result in higher booking numbers for you. Business owners love this plugin as well because it’s so easy to set up in the back end of the system. With Amelia, booking appointments can be done with a step-by-step method rather than the old style of filling in countless forms.
This is fantastic for the many booking sites of lawyers, hairdressers, yoga studios, and more. Law consultants especially like using this plug. Clients can book meetings with the plugin and do payment processing easily.
Acuity Scheduling
Acuity Scheduling acts as your virtual assistant. This app is one of the premium ones on this list, and it works for you no matter the size of your company, either a small company or a large one.
After clients have easily booked in with you online, Acuity Scheduling sends automated confirmations and reminders. It enables them to reschedule online and they can even pay that way, too. This makes running your business and taking payments so much easier.
The confirmations and emails it sends can even be branded with your logo and company colors. It integrates seamlessly with PayPal, Square, and Stripe.
Vectera
Meeting clients online has never been easier than with the business scheduling software Vectera. You can use it to schedule any appointments as well as set up video meetings for 4 or fewer people.
You can create communication portals for your entire client base. You’ll love the features it offers, including document annotation, whiteboards, and co-browsing. You don’t need to download anything, so it’s very easy to use.
Genbook
Genbook has been in the game ever since 2006. It is a highly popular appointment scheduler for small businesses, especially among those in the beauty industry. It’s great because it is so adaptable to suit any kind of business model. It works for photographers, personal trainers, hairdressers, and much more.
Genbook has countless integrations with other brands, too. These can be used to connect with social media platforms, search engines, and business directories. This makes your company even easier to find so you can get more bookings through your site.
Calendly
Another easy-to-use appointment booking software is Calendly. Use this to save yourself lots of time and improve your customer experience. You just might increase your organization’s sales too. It functions beautifully for small to large businesses.
This is a simple starting software to get you underway with online appointments. You can use a free Calendly account to get 1 calendar and 1 type of event. If you like it, you can choose to opt for the premium version which gives you way more options. It integrates with iCloud, Microsoft Outlook, and Google Calendar.
AppointmentCare
AppointmentCare is an appointment booking software that suits small to medium organizations perfectly. It can be used across a wide range of industries including health, legal, spas, and beauty. Some of its best scheduling features are recurring appointments, multi-location offering, and automated scheduling. Take out all the manual data entry by using this fabulous platform.
AppointmentCare can assist users to customize online booking pages and put booking widgets on their site. You can also book numerous appointments in a one-time slot if you run classes or fitness sessions for example. You can remind your customers of appointments with texts or emails.
Mana Scheduler
Another scheduling software for small businesses is Mana Scheduler. It is cloud-based and can help you become more productive. Spend less time chained to your desk by letting clients book their own appointments. It was designed especially to be used by piercing and tattoo parlors. It offers shop analytics, signable waivers, and reminders for your customers. If you are in this industry, you’ll enjoy using a product tailored to your business’s needs.
Appointlet
Appointlet does what the name suggests – it deals with appointments. It is a business scheduling software that you can use in your company for streamlining meeting bookings. You can connect this scheduling tool to your work calendar, add your meeting availability, and tell the app what services it can book.
Appointlet can collect payments and integrates with Zapier. Then you can have your booking data filtered through to the likes of MailChimp or other useful platforms.
vCita
Another one of these online appointment scheduling software is vCita. It offers its customers many fantastic features. These include calendar management, client management, and invoicing. Keep all your data in one place by using this great product. Your client satisfaction will go through the roof when they realize how easy it will be to book with you now that you have vCita.
Gigabook
Another wonderful tool you’ll fall in love with is Gigabook. It offers a simple way of scheduling services, activities, and sending reminders. It can take payments too, making it a fantastic multifunctional product that does everything. It will pretty much become your new online assistant. Gigabook focuses on web development to integrate with Squarespace, Weebly, and WordPress.
This scheduling solution is the perfect tool for entrepreneurs and freelancers who have created their own websites on one of those platforms. Gigabook will make scheduling appointments so easy you won’t even notice you’re doing it. It features a calendar that syncs up with yours, so you know where you need to be at all times. On any account level, you’ll get business tools, reports, payments, reminders, and project management tools.
Bookinglayer
The workflow management tool Bookinglayer is incredibly popular (and for good reason). It allows a fantastic flow of communication and makes your workflow much easier to manage. Keep your organization efficient with schedules visible as a weekly or daily calendar. There is even a session planner you can provide to instructors or employees to get an overview of where everyone is.
You can connect it to Booking.com, Airbnb, or Expedia. Plus, you can take payments with PayPal or Stripe, as well as other payment options.
SuperSaaS
SuperSaas is an online appointment scheduling software. This scheduling solution works for businesses both large and small. The features of this one include a fantastic suite of analytical tools and reports. You can integrate with other websites or Facebook and sync up your calendar too.
Users enjoy being able to fully customize colors and layouts, as well as being able to add their own branding. SuperSaaS will send confirmation texts and emails for you, reducing the need for your precious time to be spent on admin. It offers integrated payment methods as well as rules for pricing and vouchers. This allows you to easily offer discounts and specials.
MindBody
MindBody is a scheduling solution that focuses on the fitness and health industry. It has many features specific to fitness, including gym memberships and tracking your fitness. It’s also awesome for salons, spas, and other wellness companies. This appointment scheduling software has everything you need for your clients to book with you online, so it’s great for many service-based enterprises.
If you want to pay a bit more, you can even create a mobile app for your own brand. This will allow you to customize the client booking portal. This can really help your brand take off, promoting your professionalism and credibility.
Schedulicity
The next one on this list is Schedulicity. It has been around since 2010, servicing many businesses from tattoo shops to doctors’ offices. Many types of industries need to schedule appointments and Schedulicity will work for anyone, as it lets customers reserve a seat at a show or book an appointment online. You can even add multi-day workshops.
This platform isn’t just another business scheduling software. It’s also a business directory and will put your business up as a listing on the marketplace for Schedulicity. This is a great way to get your brand seen and noticed.
Setmore
Need reliable software that allows customers to book appointments? Choose Setmore. It has wonderful functionality with an easy-to-use interface. This intuitive appointment scheduling software could be just the thing to take your business to the next level. Even better, it’s free!
Customers are enamored with Setmore because it allows them to book online 24/7 without you having to be there. It offers text reminders, mobile scheduling, and more amazing services.
ScheduleOnce
Enjoy the automatic scheduling ScheduleOnce provides. You can go on autopilot mode and let all the scheduling happen in the background. It is one of the most well-integrated options on this list. It syncs with Salesforce, iCloud, PayPal, and Office 365. This software is extremely secure and compliant so you know that all your customer data will be completely safe.
Advanced security can be added to it as well, including PCI compliance, FERPA compliance, or HIPAA compliance.
HouseCall Pro
HouseCall Pro is perfect for those who are out in the field delivering their services in person. When you’re out and about seeing customers, you don’t have time to manage the admin side of things. That’s where HouseCall Pro comes in. Use this mobile app to service your cleaning, electrical, or mobile beauty business.
HouseCall Pro simplifies things by putting everything online – no more need for pesky paperwork. Use it for payment processing, quotes, invoices, and customer notifications. It also does job scheduling, messaging, and email marketing, too.
Appointy
Appointy is a great appointment scheduling software that can help your business thrive through online booking. It allows you to get all your appointments online and it will even send automatic text or email reminders to attendees. It integrates with social media platforms as well as Google Calendar. Use it to take payments online or create deals and gift cards for loyal customers. The live data flashing up on the dashboard makes it extremely intuitive to use.
Vagaro
The beauty industry takes many appointments every day and can be a little overwhelming. Vagaro was designed specifically to help with this. You can even use it to set up your own online store for your beauty products. Similar to Schedulicity, Vagaro offers a business directory online where even more customers can find you. Just a tip – add in a daily deal to get noticed on this online platform. This will let you create coupons, discount codes, and more to attract customers.
You can also design digital waivers to ensure that your business is well protected, or create surveys to send to customers to find out what they thought of their experience with you. Finding out that you had unhappy customers can be critical to learning from your mistakes.
Veribook
One business scheduling software you are sure to love is Veribook. It shows the current availability of your business to make it easier for clients to book in with you online. It was createdfor small businesses in particular. That’s why it has so many awesome features to help companies like yours save time and money.
Checkfront
One popular booking service that people keep coming back to is Checkfront. It has many customization options to create the client experience you seek for your customers. It offers analytical tools and integrates with plenty of other services.
Square Appointments
Square, the precursor of Square Appointment, was created by Jack Dorsey, the founder of Twitter, in 2009. This mobile payment platform was groundbreaking in the field of micro-merchants. Small businesses may find it hard to get traditional merchant services online, but Square makes it possible.
Since its creation, Square has flourished and quickly became a platform that includes online scheduling – Square Appointments. It integrates with Square, of course, so you can manage your retail business.
Timely
Those in need of a cloud-based scheduling option love using Timely. It works for businesses and individual freelancers alike. It is used by health clinics, masseuses, hairdressers, and more.
Run appointments remotely, create reports, and send reminders – all with Timely. It offers calendar management and lets clients rebook their own appointments. You can also add multiple services to one booking or create group bookings too.
Doodle
When you start using the free variation of Doodle, you get all the basic meeting poll functions you need. As a host, all you have to do is suggest some dates and times for a meeting. Then send the link to attendees and let them vote on when they can come. The paid version lets you remove ads, set deadlines, and collect information from users. Upgrading will also let you use the scheduling software.
Styleseat
Solo providers requiring a scheduling option love using Styleseat. It offers everything you need as well as marketing features. This can help you manage your client list. It is designed to be used by beauty parlors but would work for many businesses. It is a highly visual system, rendering it very intuitive and loved by both businesses and their customers.
Plus, they offer verified review features to establish trust with your clientele.
10to8
One truly versatile app is 10to8. They are a seamless online booking solution that can also take payments for your business.
As it is all based online, it is extremely easy for you to access from anywhere. They are used by new startups, big businesses, and individual consultants. It allows people to manage reservations and coordinate their calendars.
This is a particularly useful software to have in your arsenal as it cuts down on admin time and can increase your bookings. Customers book, pay, cancel reservations, and more, all online. You can also see client conversations on your calendar. Plus, it syncs with mobile apps too.
Shedul
Created by Surge Ventures, Shedul is a fantastic online scheduling solution. It does product, service, and calendar management too. It even functions as a point of sale for your retail side of things. It is used by massage centers, gyms, and hair salons. Customers can book their appointments on a browser or in a mobile app.
Calendar
Get the next level of AI with Calendar. It lets you manage your time, and syncs with iCal, Outlook Calendar, and Google Calendar. Calendar shows them all on one dashboard to make it easier for those juggling multiple calendars.
It provides you with a virtual assistant who can learn about your schedule. Then, let them take over schedule changes and meeting planning for you to save yourself loads of time.
SimplyBook
Last but not least is SimplyBook, another excellent option. It converts leads into sales by providing a wonderful booking website. Market your business there, sell products, and even provide membership services.
It manages your booking practices 24/7 so you never need to worry about it. It has 50 features that can be customized to your liking and a fantastic dashboard to keep track of everything.
Jezzam
Want the best appointment scheduling software for small businesses? Jezzam is an appointment scheduling software that’s affordable and powerful at the same time. Get flexibility in your scheduling by using Jezzam, as it can work with many staff members, multiple locations, and resources.
You can take payments online or in person, whichever you prefer. You will be able to take membership and public bookings for workshops, classes, and services. Customers enjoy being able to see their bookings in their own accounts.
Ending thoughts on business scheduling software
The best thing that you can do for your business is to start using business scheduling software so that your clients can schedule an appointment easily.
This will save you both time and money while driving customer engagement through the roof. Inefficient booking processes are a large reason why customer levels can go down. Don’t let this happen to you.
Finding the ideal software for your business may be a challenge, but hopefully, this list has been helpful for you. If there is one targeted towards your industry, go for it – you’ll never look back.
If you enjoyed reading this article about business scheduling software, you should read these as well:
- How to Get an Event Planning Certification (Quick Guide)
- The Best Appointment Scheduling Software for Your Business
- The Business Consulting Software You Need to Succeed
