Calendly vs. Setmore: The Ultimate Comparison for 2024

Calendly vs. Setmore: The Ultimate Comparison for 2024

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If you need a scheduling solution for your business, finding reliable software that meets your needs and makes your processes easier is extremely important. This article compares two of the most popular appointment scheduling software: Calendly and Setmore. You can schedule appointments, manage online payments, and save time with both.

The goal of this in-depth comparison of Calendly vs. Setmore is to help you choose the best option for your company in 2024.

Let’s get started!

Calendly vs. Setmore: Overview

Let’s first get a feel of both Calendly and Setmore in order to compare their most basic differences and figure out which one is better at first glance. 

Calendly: Overview

Calendly homepage screenshot

 

Calendly is perfect for improving communication. You can kiss back-and-forth emails goodbye. Your availability will be visible so that customers can choose the most suitable time for them, making booking appointments a straightforward process. Then Calendly will send automated appointment reminders, so your clients don’t miss their sessions.

With the free plan, you can schedule unlimited events. But you can only have one calendar per account.

This scheduling software integrates seamlessly with Zoom, Microsoft Teams, and GoToMeeting. This makes, arranging video meetings hassle-free.

Calendly does come with customer support, but only for paid plans.

Ratings: 

  • 4.7 on Capterra
  • 4.7 on G2
  • 2.4 on TrustPilot
  • 4.7 on GetApp

Setmore: Overview

setmore homepage screenshot

 

Setmore is ideal for small business owners because it allows them to manage their appointments from a single unified calendar. That saves you time and money and improves performance.

With the free plan, you have access to many features. For example, you can manage as many appointments as you want and have a personalized URL for your bookings. And its automated email reminders make Setmore a powerful scheduling tool.

The free version also allows you to accept Square online payments and integrate meetings with Teleport. On the other hand, if you want to work with Zoom, you’ll need a paid plan. Paid plans also enjoy 2-way synchronization with Google Calendar.

Setmore fits perfectly with B2C businesses, thanks to its integration options.

Ratings: 

  • 4.7 on Capterra
  • 4.5 on G2

Setmore vs. Calendly: The basic difference

Calendly’s primary goal is to help you organize your schedule. In this sense, it’s similar to Google Calendar. Typical customers can access the staff’s availability to book their appointments.

In comparing Calendly to Setmore, we see a different approach for each one. Setmore is a scheduling software for businesses geared for booking service projects, and meeting schedules are more a subset than the primary goal.

Calendly is designed for clients to book hassle-free appointments, whereas Setmore meets business scheduling needs Both are helpful to customers and service providers alike.

Setmore works best with small businesses or individual entrepreneurs. But it’s not the best option for large enterprises.

Trafft: A Better & Cheaper Option Than Calendly and Setmore

If you want to book appointments, manage your whole business, and grow your brand all from one powerful tool – Trafft is the best option. It keeps all of your appointments in line, your clients organized and your business booming.

Trafft is perfect for business owners who need to streamline their booking experience both for their staff and their clients.

trafft booking software and app

Trafft vs. Calendly vs. Setmore

Comprehensive Scheduling Solution: Trafft offers a comprehensive scheduling solution that allows you to create and manage appointments, classes, and events.

This includes features like online booking, automated reminders, attendee management, virtual meetings, and payment integration.

Customization: Trafft offers greater customization options than Calendly and Setmore, and frankly any other tool on the market. With Trafft, you can customize EVERYTHING, including your scheduling pages, emails, and notifications to match your branding and messaging.

Group Scheduling: Trafft allows for group scheduling even on a free plan, making it easy to schedule appointments, classes, and events with multiple attendees. Calendly offers this feature only on a paid plan. 

Flexibility: Trafft offers more flexibility in scheduling than Calendly and Setmore. With Trafft, you can set custom availability and schedule recurring appointments.

Pricing: Trafft offers more affordable pricing than Setmore and Calendly, especially for businesses with large scheduling needs. Calendly offers a free plan, but it has limited features, while Trafft’s pricing and free plan are more competitive for businesses that require a comprehensive scheduling solution.

While Calendly and Setmore are both great tools for scheduling appointments and meetings, Trafft is the better choice for businesses that require a more comprehensive scheduling solution at a more competitive price point that’s also super simple to use.

Trafft recognized as the best free appointment scheduling software on Capterra 

Even Trafft’s free plan offers more than Setmore and Calendly combined. Sign up for free and experience the best alternative to Calendly and Setmore! 

Who Benefits from Calendly and Setmore?

Neither Calendly nor Setmore fit the needs of every business and industry. Because of that, we’re going to review which businesses can take advantage of each of these tools. 

Who can take the most advantage of Calendly?

four people having a meeting

Calendly is a versatile scheduling tool that can benefit various individuals and businesses, but it’s particularly advantageous for those who have specific scheduling needs or work in certain industries. This scheduling software is useful for anyone who needs to automate their schedule. Yet, it targets specific niches, such as recruiting, consultancy, sales teams, marketers, and interviewers.

Since software updates target these professionals, you’ll benefit more if you are among that group.

Who may find limitations with Calendly?

Calendly was not designed for the service industry. So if you have a beauty salon, for example, you may find it limiting.

Customers can’t book multiple procedures as the software doesn’t provide that option. They are focused on their targeted audience’s needs, and it looks like it’ll stay this way for some time.

Who can take the most advantage of Setmore?

a hair stylist giving a hair blowout

Setmore is a scheduling solution for larger teams. It does not only make booking easier for customers, but it’s also a tool for businesses to manage staff schedules. Setmore caters to a wide range of industries and professions, offering a convenient and efficient solution for appointment scheduling and management. Its versatility makes it a valuable tool for enhancing customer experience and improving operational efficiency.

So you can organize tasks across teams and make sure your staff availability is at full capacity. Setmore is an excellent choice for salons, IT companies, and other service-related businesses because you can handle your employees’ schedules hassle-free.

Who may find limitations with Setmore?

Setmore developers have prioritized variety over depth. That means it offers a wide range of possibilities, but it has limitations.

Since Setmore doesn’t focus on a specific target audience, it lacks specialized features. For example, it doesn’t have a pooled calendar view of appointments that sales teams usually need.

While this scheduling software lets you work with different service classes, it doesn’t allow multiple schedules in one go. Dental clinics that offer various procedures requiring multiple sessions may find it too limiting.

Calendly vs. Setmore: Features Comparison

This section describes each option’s features to understand better what Calendly and Setmore offer.

Calendly features

This highly flexible and user-friendly scheduling software is helpful for many purposes. Its integration options allow it to adapt to different environments. Your clients can access Calendly from any device, offering them a unique experience.

Booking appointments is easy with this option. You simply share your Calendly link with your customers, and they can book an appointment in an available time slot directly from their device.

Straightforward booking provides a powerful scheduling tool, saving time for your customers, staff, and you.

Calendly list of features

  • Web support
  • Automated calendar synchronization
  • CRM
  • Automated scheduling
  • Customer support 24/7
  • Link sharing
  • Coordination of events
  • Remove Calendly branding
  • Customizing your booking link
  • Create meeting polls
  • Notifications
  • Access from multiple devices
  • Compatible with Windows, iOS, and Android
  • Automated emails
  • Collaboration platforms to manage teams
  • API integration
  • Online payments through Stripe and PayPal
  • Activity tracker and dashboard
  • Online accessibility

Not all these features are available for free, though. However, business owners can access more capabilities with the upgraded plans.

Setmore features

List of Setmore features

Setmore also offers a self-booking option, and you can share your calendar online. Thus, clients and collaborators can schedule their appointments using the available times.

Setmore list of features

  • Web management
  • Automated calendar synchronization
  • Customer support 24/7
  • Automated scheduling
  • Coordination of events
  • Link sharing
  • Access through multiple devices
  • Compatible with Windows, macOS, Android, and iOS
  • Notifications
  • Reminders and confirmations
  • Team platforms for mutual collaboration
  • Automated emails
  • Online payment options like Stripe and PayPal (available only for the Premium plan)
  • Online accessibility
  • Client database
  • Custom booking page with a unique URL

Calendly vs. Setmore: Pros and Cons

Calendly pros

Excellent scheduling

Calendly is perfect for organizing schedules outside the company without back-and-forth emails, and you can forget about manual tracking. This scheduling software will make your life much easier.

Automated processes

You can skip confirmation and appointment cancellation emails with Calendly. You don’t need to send manual reminders for meetings or rescheduling because this software will take care of it for you.

Reminders

Life can be hectic and work processes complicated, and even the best of us can forget a meeting or due date among so many tasks. Scheduling software like Calendly helps you avoid that by automatically sending notifications of upcoming events, tasks, or activities.

Easy rescheduling

Both clients and providers can cancel or reschedule appointments quickly. So there’s no need to send emails because Calendly automates this process.

Calendly Cons

While Calendly lets you organize collaborative events, they’re only for those within your organization. If your partner uses Calendly but under a different company, you can’t arrange a shared event.

Be careful while creating calendar openings because people may be able to book an appointment during your lunch or errand time.

If you are serious about boosting your brand, you’ll find this software somewhat limiting. It doesn’t allow branding on the client’s side, so you can’t customize the booking page or customer notification emails.

Calendly’s pricing might be expensive for teams with more than five people.

Setmore Pros

Setmore’s management solution offers built-in scheduling and integrates call center characteristics with an effective CRM platform.

Here are some of its advantages:

  • Attractive design
  • Good price
  • Effective time management
  • Every user gets a personal appointment link
  • Easy setup
  • Flexibility regarding the services you can offer
  • Payment integrations
  • User-friendly platform

Setmore Cons

When comparing Calendly vs. Setmore, we find some differences. For example, Setmore has fewer payment options, and some operational issues should be resolved soon.

Here are some of its setbacks:

  • Appointment setup can be challenging
  • Syncs with Google Calendar through the website, not directly
  • Not scalable
  • Lacks a booking tutorial

Setmore vs Calendly: Pricing

Both options have free plans. But if you are willing to invest more, you can unlock other features with their premium plans.  Also, both Setmore and Calendly start at $12 per seat per month.

Calendly pricing

Calendly pricing 1

  • Basic plan – Free
  • Premium plan – $12/user per month
  • Teams plan – $20/user per month
  • Enterprise – Custom

Calendly’s free plan has some limitations. It allows one user, one calendar, and one type of event. But it gets interesting with the Premium plan. For $12 a month, you access six calendars with unlimited event types. And you enjoy more integrations and metrics reporting tools.

Setmore pricing

setmore pricing

You can have up to four users with Setmore’s free plan. While it offers limitless appointments, the paid options provide more advanced tools.

  • Free plan – Up to four users
  • Pro plan – $12/month per user (1-2 users)
  • Team plan – $9/month per user (unlimited users)

The free plan includes unlimited appointments, automated reminders, and online payments through Square. You can choose a paid option if you want advanced tools, including two-way calendar synchronization and SMS notifications.

Calendly vs Setmore: Integrations

Before you make a final decision between Setmore vs Calendly and decide for yourself who is the best fit, we have one more thing to compare. Integrations are a vital part of any tool, and if Calendly and Setmore don’t integrate with the tools you already use, neither of them is a great choice. Let’s take a look and see whether Calendly or Setmore have more integration capabilities.

Calendly integrations

Some of the most popular Calendly Integrations are:

  • Slack
  • MS Teams
  • Zapier
  • Zoom
  • Salesforce
  • HubSpot
  • Jotform
  • Typeform
  • Notion
  • Webex
  • Marketo
  • Paypal
  • Intercom
  • Stripe
  • GoTo Meeting
  • Google Analytics
  • Google Chrome

Calendly takes pride in having 111 integrations with other tools.

Setmore integrations

Setmore’s most popular integrations are:

  • Facebook
  • WordPress
  • Joomla
  • Wix
  • Weebly
  • Stripe
  • Square
  • LawPay
  • Shopify
  • Drupal
  • Teleport
  • Zoom
  • Google Meet
  • Twilio
  • Drip
  • Hubspot
  • Insightly

It offers many more integrations with payment processing tools, CRMs, sales and marketing tools, and video conferencing tools. However, it only integrates with Google and Office 365 Calendars. 

Calendly vs. Setmore – Which One to Choose in 2024?

Calendly is a better option than Setmore for B2B projects because it efficiently organizes business meetings. One user will find the software easy to use. But as you add staff, it can get complicated. The free version’s limitations make it less than ideal for larger projects.

On the other hand, Setmore is an excellent B2C solution. Though it’s not suitable for organizing meetings, it offers many features at no charge. The free version includes unlimited appointments and allows up to four users. That makes it a great choice for low-budget projects. The advanced plans give you more options if you can afford to spend more. For example, you can outsource the call center (only to Canada and the US).

The Calendly vs. Setmore comparison shows us two excellent options. Calendly works better for simple projects and makes booking easy for customers. But if you need to manage schedules across a large team, then Setmore might be the best fit.

If you want to find out more about Setmore, read the following articles: Top 17 Setmore Alternatives in 2023, Setmore vs. Acuity Scheduling, and Setmore Reviews.

And for more details on Calendly, check out these: Picktime vs. Calendly, Microsoft FindTime vs. Calendly, Acuity or Calendly, Appointlet vs. CalendlyCalendly vs. Microsoft Bookings, Calendly Reviews, Calendly vs Chili Piper, Top 25 Calendly Alternatives in 2023, Zoho Bookings Vs. Calendly, Calendly-Google Meet Integration Not Working? Try This, Your Calendly-Zoom Integration Not Working? Here’s an Alternative,

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Tamara Jovanovic
Tamara Jovanovic

Tamara Jovanovic is an SEO Content Specialist who enjoys learning about different
industries, people, and how to solve problems through content. She is curious by nature and eager to experiment with new ideas that could provide value to readers. Often she spends hours analyzing why things worked or didn’t so she could be equipped with data and improve with every new task. Likes reading, learning, playing games, growing plants, and enjoying a good cup of coffee.