The Best Appointment Scheduling Software for Your Business

If you own a business in which customers must make an appointment with you, you know that your schedule can be tricky to manage. Especially if you are taking bookings through different mediums – email, phone, or in person. Once you start using appointment scheduling software, you’ll never go back!

Using scheduling programs has many benefits. First off, you’ll gain back the critical time you spend taking appointments, and, you can rest easy knowing that double bookings will be a thing of the past. Another plus is that seeing the availability of each staff member is something your customers will love. Overall, this software can increase the productivity of your team members and result in happier customers.

We only wanted to discuss the best appointment scheduling software. That’s why we went with only the ones with the highest ratings, best experiences, and which are usable cross-industry.

So, read on to find out about the amazing scheduling apps in this article.

Appointment Scheduling Software

Trafft

Trafft is a great option to use because it’s not just a scheduling tool. Trafft is a professional service business management software, a professional tool, and a digital business partner that covers different aspects of running a business.

It’s the kind of app that small and medium business owners, administrators, managers, and key staff in the service industry are using to take their processes and businesses to the next level.

How does it do that? Well, Trafft is a combination of an online no-code platform and human service from a team of service business automation experts. While that’s a mouthful, we can make it simple by saying that it provides all the necessary tools to organize schedules, accept bookings and payments, send reminders and integrate with other tools.

Trafft differentiates from typical apps and tools that automate smaller tasks like online bookings or personal schedules, and are usually hard to configure and maintain, and support is hard to get.

The Trafft app and its team do that by providing support for the complete workflow cycle of a service business, and has an extremely intuitive interface and UX.

What does that mean practically for you? You would not need to waste time on repetitive tasks like calling clients and confirming or rescheduling, and you won’t even need to hire additional people to do that.

It also comes with all the features that you need to get started, such as:

Automatic online payment processing through multiple providers
Two-way synchronization using external calendars (such as Google Calendar and Outlook)
The ability for clients to reschedule
The ability to create a call-to-action (CTA) booking page
In-depth overviews of your business performance using key performance indicators
Client management using email and SMS notifications and reminders
Discount/loyalty coupons when managing appointments
Ability to manage bookings, employees, locations, services, schedules, and more

Amelia

Amelia is a complete appointment booking plugin for WordPress. The user interface is smooth and uncomplicated.

Amelia is an excellent option because it is easy to install and does not involve a steep learning curve. After installation, users enjoy free and complete booking functionality.

For website owners, Amelia provides an easy way to build appointment booking forms with all the relevant fields. It also allows website visitors to choose a service and handle their payments online.

Amelia facilitates and improves all aspects of customer interaction.

It sends SMS reminders to both the client and the relevant employee. It also includes functions for canceling and rescheduling appointments.

With the right forms, customers can make appointments through the interactive calendar. This can be set up to view by month, week, or day. Clients can also see list or timeline views.

Amelia’s booking wizard matches specific services, staff members, and time slots.

Appointment.com

Appointment software is a wonderful tool for the scheduling of your appointments. It has many available features that will help you increase business productivity. It’s known as one of the best appointment scheduling software for small businesses. However, it works perfectly for larger enterprises too.

To start, customers can hop online and book their own appointments no matter where they are. This appointment booking software is robust enough to take appointments for multiple staff. It can also handle multiple departments and locations. This is very helpful for larger corporations that have multiple locations or many staff. These appointments are secured with encryption so that personal data cannot be hacked.

Genbook

Since 2006, Genbook has been one of the market leaders for scheduling software. It offers customers the chance to book services and activities online. Genbook is often used in the beauty industry for businesses such as hairdressing, facials, and massages. It can easily be adapted for lots of different kinds of businesses as well. Photographers will find it useful, as will gyms. This wide range of applicability is what makes Genbook such a popular platform.

Genbook has years of experience in appointment scheduling. That means they have perfected integration with websites, search engines, and social media. It’s never been easier for your clients to book their appointments with your company.

AppointmentCare

If you’re looking for a cloud-based appointment scheduler, AppointmentCare is the answer. Professions that benefit from their services include doctors, lawyers, hairdressers, and accountants. Try using the automated scheduling and online booking features. You’ll quickly find this one of the best scheduling software you’ll ever use. You can also set up recurring appointments as well as room bookings. It’s a great appointment scheduler for small businesses.

AppointmentCare integrates perfectly with your company’s existing website. Customers love being able to book recurring appointments. It might be a haircut every six weeks or a fortnightly massage. Either way, it’s never been easier to ensure repeat business!

GigaBook

Another wonderful appointment booking tool is GigaBook. It lets you schedule not only your services but activities for your employees. It also allows you to accept online payments for your services. This is a great way to have everything available online for your customers.

This tool works well with WordPress, Weebly, GoDaddy, and Squarespace. This is due to its web development focus. It is highly customizable and one of the best appointment scheduling software you’ll find.

Picktime

If you’re looking for free cloud-based software, Picktime could be the right option for you. It is customizable and has booking pages you can add to your site. Or, if you don’t have a website, Picktime can be shared as a link. This is a great way for consultants to share the time available for booking and keep the rest of their time not available for clients.

You’ll find a calendar booking schedule as well as ways to sync up with calendars from other sites. Customers can book their classes, appointments or activities. They can also set up repeat appointments – great for gaining repeat customers. Picktime can be used super easy, too.

HubSpot Meetings Tool

If you want a tool that syncs with your Office or Google calendar, HubSpot Meetings Tool can do this. You can set availability and let clients book appointments with you. Your meeting page can have fields added for the client to fill out. This can include useful information such as phone number, name, email, and much more. You can send this form as a link or put it on your own webpage.

When someone books an appointment, it doesn’t allow anyone else to book that time. The person who booked it will also receive a confirmation email with the time and date of your appointment. Keep track of your meetings as well by syncing it with your CRM. HubSpot will automatically create records of the people you’re interacting with.

Reservio

If you want your customers to be able to make their bookings anywhere, anytime, Reservio will do the job. It’s basically a virtual assistant. It features staff reports, client reports, and business reports. You can have everything at your fingertips with this tool.

Email reminders are included but you’ll have to pay if you want text reminders. Reservio can be integrated into your site or calendar.

Shedul

Shedul lets you book rooms and equipment as well as appointments all in one platform. It’s a very flexible tool that allows for customization. You can also add time to appointments if you think they’ll take longer than usual. It lets you set up a flexible schedule as well.

This is one of the best scheduling software you’ll find. It lets you manage your employees and track down staff when you need to via their availability. Seeing appointment times gives you greater control over your staff. You can customize user permissions to let your staff access their calendars. They can even book their own appointments. They’ll be able to view client contact information too. This avoids you having to be the go-between for them finding out any information they need to know.

MindBody

MindBody is geared towards fitness companies, as the name may suggest. If you’re a trainer, you’ll understand the struggle it can be to make and keep track of appointments. The creators behind MindBody knew those struggles and made this software just for people like you. MindBody also offers gym memberships and performance tracking for your fitness. It is also useful for salons, spas or a nutritionist business.

If you pay extra, you can even use an app for clients to book through. This gives your customers true flexibility in how they book. This will hopefully up your client numbers over time.

AppointEze

AppointEze facilitates your customers from being able to book an appointment with you easily. It is based on CRM and keeps track of your customer base at the same time. AppointEze is specifically designed with small businesses in mind. It will save you money and admin time.

It can also accept online payments through Stripe and PayPal. Use the calendar sync feature to link it with Google Calendar. With AppointEze, you can finally keep track of all your time in one place! Customers can go to your website and book appointments directly from there.

Acuity

Acuity is an experienced appointment scheduling software as it’s been around since 2006. You can feel the professionalism and experience on the tool as it’s a truly comprehensive platform. Many freelancers and mid-size companies enjoy using this tool for their appointment scheduling. It allows features such as cancellations, quotes, and recurring appointments. This makes it very simple and useful for customers.

If you have an international company, you’ll be pleased to know that Acuity is also in non-US markets. This is a great way to manage your international business.

SuperSaaS

SuperSaaS is yet another of the best appointment scheduling software you could choose for your business. It works well for any size business and will integrate with your webpage and Facebook as well. It offers analytics and reports as well as synchronizing your calendars.

This is the perfect tool if you want to be able to customize the colors, add your own logo or change the page layout. It offers confirmation texts and emails to clients, so they’ll never forget an appointment. It can even create a waitlist. No need for complicated payment methods as it allows you to accept payments online even if you have vouchers or discounts.

Square Appointments

If you have a small business, Square Appointments could be a good choice for you. They are a leader in scheduling platforms for service providers. There are many features to be found on Square Appointments. These include automated emails and text reminders to customers.

You set the availability for your services and your customers can go on and select the best time for them. As the employer, you’ll be able to see all your employees’ schedules with Square Appointments. The customer history and purchase history can also be seen. This helps you suggest other services or upsell to the customer.

Appointy

Did you know that about 40% of online booking occurs outside business hours? If you don’t have scheduling software, that means you’re probably missing out on a whole lot of bookings! Get Appointy and your customers will be able to book 24/7, whenever is convenient for them.

If you want clients to be able to book through your Facebook page or your website, Appointy offers this feature. If you want to create your own booking page, Appointy will let you use a free sub-domain for this.

10to8

10to8 comes with 5 different plans, depending on your business needs. One is free and promises to always remain so. This comes with all the basics you’ll need in an appointment scheduling software. It’s perfect as a scheduling software for small businesses.

All the plans offer automatic text confirmations, and customers can even respond! You can message them back easily. 10to8 is one of the best appointment scheduling software you could choose if communication is important to your business.

The many features 10to8 offers are unbeatable. They integrate with many calendars, offer advertising tools and have an instant chat option. This will make your business look more comprehensive and trustworthy.

Omnify

If you offer classes, you may find that people struggle to book them in. Calling is a hassle and many people don’t like emailing someone they don’t know. Omnify changes all of that. Visitors can book classes from anywhere whenever they want. Reduce your admin time spent answering phones and emailing people back. It may also result in more people booking your services because it’s easier to do so. When customers book an appointment, this will be joined up with your Google calendar to avoid double bookings.

If your different services or staff charge different prices, Omnify handles this seamlessly. You can customize everything including times, charges and schedules. You can also take registrations for workshops or other events. This makes event planning and organizing so much easier!

Calendar

If you want a digital calendar that utilizes AI, Calendar is for you. This high-tech time management platform will help you organize your teams. Get your Outlook, Google and Apple calendar all in one place where you can easily see all your meeting times.

This will show up across all your devices. It is basically your new virtual assistant. It can manage your schedule, plan meetings, and schedule changes. If you want to use the paid version, it can also transcribe meetings and perform analytics on these. This could help you improve efficiency by knowing how much time you spend on different topics in meetings.

Styleseat

If you are a provider who works alone, Styleseat is a sleek way of managing your bookings. It has all the necessary features as well as advertising options. This will help you manage clients and appointment scheduling. It is mostly used in the beauty industry and offers customized banners for your business. It will highlight your business reviews to increase your credibility and trustworthiness.

ScheduleOnce

If you want to set and forget, ScheduleOnce is for you. Take the easy road with this three-step process.

ScheduleOnce easily syncs up with iCloud, PayPal, Office and your own website. If your user data may contain confidential information, don’t worry because this platform has a safe and secure method of storing data. That’s why doctors and nurses love using this appointment booking software.

SetMore

SetMore makes classes and group appointments easy. It has the flexibility to create a class and then let customers book a spot online. This makes it stand out from many other platforms which cannot do this multi-person way of booking. It is free and one of the best appointment scheduling software you’ll find at no cost.

SetMore has two offers which make it stand out from its competitors. The first is that you can check your appointments on your computer no matter what. Don’t stress if the internet is down! Next, it works with business software like Salesforce, MailChimp, QuickBooks, Zoho CRM, and Zendesk.

TimeTap

If you’re a small business in need of a better way of scheduling appointments, enter TimeTap. It’s one of the best appointment scheduling software options for small businesses. Automatically it will update and sync all your calendars. That makes it much easier to find your appointments and meetings. You can export all data into excel for reporting purposes and ease of use.

If you need documentation before your client’s appointment, TimeTap can do that too. Even better, this appointment software offers a mobile app to make things even easier.

Booker

Booker is one of the best appointment scheduling apps out there and it focuses on the health industry. They’ve been around since 2010 and are very good at what they do. While they may not be the best across a wide range of business niches, they are nailing it in the health and wellness market.

They are part of the MindBody family as well as their sister company, Frederick.

Doodle

If you choose to use the Doodle free option, you can create meeting polls to easily find out when others are free for a meeting. You as the host can suggest times and dates that suit you. Then the people you sent the link to can vote on which date works best for them.
Choosing to use the upgraded version will remove adds, give poll deadlines and get guest information.

Skedulo

If you don’t work in an office all day, it can be a massive hassle to book meetings and appointments. Skedulo makes all that easier! You can find out scheduling problems ahead of time and never miss an appointment again!

It utilizes automated scheduling for the best customer experience possible. You can make appointments and give your employees access. Match customers to the employees with the right expertise to answer their questions with this tool.

Vagaro

If you’re looking for a cloud-based scheduling solution that works across many industries, Vagaro could be your answer. They are used widely in the spa, salon, and fitness industries. As a method of business management, they are very effective. You can book appointments and manage roles. It will also assist with payroll, CRMs, inventory, and bookkeeping. It really does it all!

Vagaro will also remind your clients of their appointments via text and email and send advertising emails to your client base as well. You can set up your appointment times and let customers book through the app or online.

vCita

Those working alone and large businesses alike will enjoy using vCita. It is a way of scheduling appointments that’s fast and easy. vCita lets you manage business hours and availability to book appointments that work. You can also manage the appointments of your entire team easily.

vCita works with Facebook and clients can book this way. Otherwise, you can add a scheduling widget to your website to let clients book with this method. Another option is to use your own vCita landing page. This lets clients see your services and appointment times and they can book from there. You can message your clients and share files with this platform.

SimplyBook.me

Finally, we have SimplyBook. This takes leads and makes conversions. The online scheduling system allows for up-to-the-minute scheduling and 24/7 appointment booking. That’s why customers love this app. You can easily grow your business by using your time more efficiently and letting SimplyBook take care of your admin.

With 50 customizable features, you can use this software however you want. The dashboard makes it easy to see what’s happening in a glance.

Ending thoughts on the best appointment scheduling software

Why would you spend your hard-earned money on an appointment scheduling software?

Try using one of the best appointment scheduling software mentioned above. You’ll find that it is good for your bottom line. The money you put in you’ll get back in no time. This is through time saved and increased productivity and efficiency. Cancel the back and forth emails and phone tag with clients. Scheduling programs allow your clients to book online on their own, and you’ll get notified. What could be easier?

Appointment software will sync your bookings with your calendars to avoid double booking. These platforms will send appointment confirmations and reminders. That means no more missed appointments! The ultimate outcome is that your business saves a lot of time! Software for scheduling is worth the investment.

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