The Top 17 vCita Alternatives in 2023

vCita is a popular business management platform. However, vCita isn’t ideal for everyone. Some user reviews show that vCita alternatives offer better features and customer support. In fact, many vCita alternatives offer increased functionality and brand value. 

These vCita competitors may be especially suited to companies in need of online appointment scheduling software, a CRM tool, a payment service, or a video meeting room. 

So, it’s definitely worth investing your time in considering vCita alternatives before choosing an appointment scheduling system. Most scheduling platforms share typical features. However, some offer unique benefits and solutions that support your industry specifically.

Join us as we examine the top alternatives to vCita. Before committing to becoming or staying vCita’s customer, the right choice is to study the pros and cons of the alternatives we’ve outlined.

Let’s dive in and help you find the best all-in-one vCita alternative for your company.

What is vCita?

vCita is a small business management software that also offers a complimentary app. From the first sentence, you can see that it may not be the best fit for businesses that have more than basic needs and want scalable solutions. But that’s okay – we’re here to help you find the best vCita alternative for your unique needs and circumstances. 

vCita’s most prominent features are 

• Payment processing, 
• marketing, 
• lead generation, 
• and client portal. 

Pricing: Paid plans start from $29 per month and go up to $99. You get 20% off for an annual subscription, and they don’t offer a free plan. 

Ratings: 

• 4.5 on Capterra
• 4.5 on G2

List of the Best vCita Alternatives in 2023

Depending on which features vCita offers you need the most, we’ve divided the best vCita alternatives into categories. You’ll find scheduling software solutions, but also CRM and marketing platforms designed to help you automate your business.

1. Trafft – the best vCita alternative
2. Goldie (Appointfix)
3. Bookafy
4. GenBook
5. Zoho CRM
6. Appointlet
7. Ganttic
8. ActiveCampaign
9. Insightly
10. 17hats
11. AppointEze
12. Setmore
13. Appointy
14. Calendly
15. Plutio
16. Thryv
17. Bitrix24
18. Sign in Scheduling (formerly 10to8)
19. Acuity Scheduling
20. OnSched
21. HoneyBook
22. Vagaro
23. Square Appointments
24. HubSpot CRM
25. EngageBay
26. Keap
27. Booqable

Flexible, Multipurpose Scheduling Alternatives to vCita

Goldie (Appointfix)

This free vCita alternative lets you automate your booking page and scheduling process. It also makes it easy to schedule tasks, appointments, and worklists.

With a few simple clicks, you can transfer the accountability for the rest of the work to your team and technicians. Its top features include:

• Quick and easy usability
• Ease of scheduling appointments
• Reduction of no-shows via reminders and alerts
• Client self-booking 24/7
• Unlimited appointment scheduling
• Viewing, creating, and sharing reports

Pricing: Free for 20 appointments per month, starting from $29.99 for unlimited appointments. 

Ratings: 

• 4.7 on Capterra
• 4.3 on G2
• 4.6 on Google Play Store
• 4.8 on App Store

Bookafy

Bookafy helps small organizations offer online booking to their staff and clients. This intuitive system is easy to customize to fit your every need.

You can copy and paste code to integrate your Bookafy page with your website using the IFrame. The Bookafy solution works on various mobile platforms, web browsers, and operating systems.

It features:

• Staff access
• Custom API
• Unlimited users
• SMS text alerts
• Administrators access
• Instant notifications
• Recurring appointments
• Staff scheduling, and more

Booksy (GenBook)

Booksy (formerly Genbook) manages bookings and helps you avoid cancellations, double bookings, and overlaps. Simply set your availability and let your clients select a convenient time for both of you.

Booksy offers customized appointment booking with a tailor-made BookNow website and CTA button. The BookNow site integrates with Facebook, WordPress, Google, and Instagram.

GenBook’s built-in POS provides several payment options, such as:

• Options for full payment
• Options for partial upfront payment
• Voucher redemption.

All payment processing is PCI compliant. 

Pricing: $29 per month. 

Ratings: 

• 4.4 on Capterra

For more information about Booksy, check out our Booksy vs. Vagaro article.

Zoho CRM

As the name suggests, this vCita alternative is a customer relationship management platform. Its cloud-based system caters to the needs of all companies and industries.

Zoho’s AI-powered sales assistant, Zia, gives advanced predictions, interpretations, and solutions for salespeople. Your sales team can spend more time selling instead of entering data, thanks to:

• Lead scoring
• Workflow automation
• Real-time notifications
• Built-in gamification

Other features of this CRM alternative to vCita include:

• Lead Management
• Workflow Automation
• Advanced Analytics
• Process Management
• Marketing Automation
• iOS and Android Apps (with business card scanner)
• Developer Platform

Pricing: They offer tiered pricing, starting from €20 per user monthly and going up to €65 for the most expensive plan. 

Ratings: 

• 4.3 on Capterra
• 4 on G2

Appointlet

This appointment booking app helps make your scheduling more effective. How? It helps you save time and effort while scheduling day-to-day operations.

You and your team can set availability and create group booking pages. You can also send the details to prospects.

This vCita alternative automatically adds the booking page to your calendar. This means you don’t have to remember your appointments and service requests.

It integrates into your email address, website, and landing pages with ease.

Pricing: Appointlet offers a free plan and pricing starts from $10 per member monthly. 

Ratings:

• 4.8 on Capterra
• 4.4 on G2

For more information about Appointlet, check out our Appointlet vs. Calendly article.

Ganttic

Ganttic is the perfect vCita alternative for resource management. It offers one of the best solutions to plan and manage your workflow and meetings. It can schedule:

• Projects
• Facilities
• People
• Equipment, and more

With Ganttic, you can visually plan everything using a drag-and-drop feature. The system also provides charts to facilitate the smooth running of your schedule.

Its key features include:

• Real-time collaboration with an unlimited number of users
• Drag and drop scheduling to create and edit tasks, and add any custom data

Pricing: They offer a free plan for up to 10 resources, and pricing starts from $25 billed monthly.  

Ratings:

• 4.2 on Capterra
• 4 on G2

ActiveCampaign

This vCita alternative gives you access to 500+ pre-built automations. Sounds awesome, right? Wait until you hear that they combine email marketing, marketing automation, and CRM for powerful segmentation across:

• Social
• Email
• Messaging
• Chat
• Text

With ActiveCampaign you can:

• Automate personalized experiences across all your customer touchpoints
• Track buyer preferences, behavior, and other custom attributes across the entire customer lifecycle
• Customize sends based on almost any parameter, to tailor messages to the audience
• Use data from the entire customer lifecycle to choose the best send time, content, and delivery channel for each client 

Pricing: They offer different plans and pricing options depending on which features you need. Their most popular pricing option costs $149 per month but is billed annually. 

Ratings:

• 4.6 on Capterra
• 4.5 on G2

Insightly

If you love vCita app, you’ll love Insightly. This vCita alternative is available in web and mobile versions for Android and iOS. It also integrates with Microsoft Office 365 and Google Suite.

This system has a reputation for its smooth pipeline integration between CRM features. For instance:

• Managing contacts and customer data
• Tracking opportunities/leads
• Assigning tasks to team members with handy to-do lists

Its business intelligence characteristics are especially useful to your small business.

It aggregates historical and real-time data within your CRM platform. This allows you to make data-driven decisions. And we all know that’s paramount in today’s business environment!

Pricing: Starting from $29 per month. Insightly All-in-One starts from $349 per month. 

Ratings: 

• 4 on Capterra
• 4.2 on G2

17hats

This vCita alternative is a business management system that helps small-scale organizations and startups automate their functional processes.

It comes with a variety of features that allow you to eliminate busy, boring work. Instead, you can focus on optimized delivery of services.

Its organization management facility helps businesses store several categories of contacts. The dashboard scans for tasks and assignments across the workforce.

It then enters this data automatically and blocks out important dates.

It also has a dedicated project page that lets users organize all their projects. Here you can store relevant:

• Documents
• Communication
• To-do’s
• Tasks for direct assignment to employees

Pricing: Starting from $15 per month. 

Ratings: 

• 4.4 on Capterra
• 4.4 on G2

AppointEze

The AppointEze system is particularly designed for small organizations. It displays available appointments to your customers in real time.

Customers can also self-schedule or reschedule their appointments. This frees you up to focus on the task of providing high-quality services.

This alternative to vCita lets you embed its appointment scheduling tool into your website. You can create user-friendly online booking forms so customers can schedule their meetings.

On your end, you can have bookings synced to Google Calendar to avoid double bookings. You also get automated reminders so you don’t miss a meeting.

Pricing: AppointEze offers a free plan and pricing starts from $49 per member monthly.

Ratings: /

Setmore

Setmore offers robust online scheduling solutions for individual entrepreneurs, small businesses, and NGOs. It can streamline different work processes, including:

• Payments
• Online bookings
• Scheduling
• Client engagement

As a vCita competitor, it comes equipped with easy-to-use administrative features that enhance workflow efficiency.

It is compatible with any device including desktops, tablets, and phones. This enables clients to book from anywhere, anytime.

Setmore also sends text reminders to prevent users from missing an appointment.

Pricing: Free for up to 4 members; paid plans start from $12 per user per month. 

Ratings: 

• 4.7 on Capterra
• 4.5 on G2

For more in-depth Setmore reviews and comparisons, check out these articles: Setmore Reviews, Calendly vs. Setmore, and Setmore vs. Acuity.

Appointy

Here is a powerful all-in-one online scheduling solution. It assists users in driving upward business growth.

This vCita alternative is one of the most preferred choices for small and medium businesses.

Its intuitive user interface is functional and simple. This makes it a great choice for those who are not tech-savvy.

It comes with a simple integration that can be set up in a few minutes. Appointy helps organizations implement customer loyalty programs to retain existing customers.

Pricing: They offer a free plan for one staff member and 5 services, which is usually insufficient for scheduling software. Paid plans start from $29.99 per month.

Ratings:

• 4.6 on Capterra
• 4.7 on G2

For more details about Appointy, take a look at Appointy Reviews and an in-depth Appointy vs. Acuity comparison.

Calendly

This appointment scheduling software helps you to schedule meetings without back-and-forth emails. You can invest time in the more important tasks instead.

The system is flexible and accommodates individual users as well as big teams, which makes it an ideal alternative to vCita for mid-sized companies. 

It allows you to share your Calendly links through email, or you can embed them on your website. Other selling points include:

• Allows clients to self-schedule meetings
• Automated scheduling of tasks
• Unified information to keep all employees on the same page
• Works well with Google, Office 365, and Outlook calendars
• Prioritizes important, urgent, and nonessential meetings

Pricing: Free for individuals with basic needs; paid plans start from $10 per user per month. 

Ratings: 

• 4.7 on Capterra
• 4.7 on G2
• 2.4 on TrustPilot
• 4.7 on GetApp

To find out more about Calendly and decide whether it’s the right tool for you, check out Calendly Reviews, Calendly Alternatives, Picktime vs. Calendly, Microsoft FindTime vs. Calendly, Appointlet vs. Calendly, Calendly vs. Microsoft Bookings, Calendly vs. Setmore, Calendly vs. Chili Piper, and Zoho Bookings vs. Calendly.

Plutio

Plutio is a business management vCita alternative designed to assist users with:

• Managing projects
• Tracking time
• Preparing proposals and invoices

With this system, you can manage multiple projects at the same time. It helps users stay organized and focus on tasks.

You can track your time from anywhere and also keep a tab on the time entries of others through a timesheet. After sending invoices to customers, you can accept payments via PayPal and Stripe.

Pricing: Starting from $19 per month. 

Ratings: 

• 4.6 on Capterra
• 4.4 on G2

Thryv

Thryv is vCita alternative that’s an end-to-end client experience platform built for small businesses. This software helps you get the job, manage the job, and get credit all from a single screen.

Thryv makes it easy for customers to find you online via ratings and reviews, social presence, and accurate search results. With Thryv, you can:

• Receive reminders
• Send texts and emails
• Schedule appointments
• Get paid effortlessly and securely
• Receive receipts straight away
• Stay engaged with automated messages and request reviews

Pricing: From free to $30 per user monthly.

Ratings: 

• 4.2 on Capterra
• 4.6 on G2

Want to find out more about Thryv? Check out our Thryv Reviews article and discover both the pros and cons of this software.

Bitrix24

Are you looking for a vCita alternative to CRM software that doubles as a task management tool? Bitrix24 is the answer!

It is a unified platform for CRM, task and document management, and team collaboration.

In its free version, the software provides basic client management and marketing automation. For a fee, you get access to customer relationship management features and integrations for email marketing.

This vCita competitor also comes with CRM solutions for different teams. These enable them to:

• Track their sales pipeline
• Automate marketing
• Provide customer support through multiple communication channels

Pricing: Starting from $61 per month for up to 5 members.

Ratings: 

• 4.1 on Capterra
• 4.1 on G2

Sign in Scheduling (10to8)

Are you keen on interacting with your clients at every opportunity? If yes, Sign in Scheduling (10to8) is for you. It provides one more valuable channel for gaining customer feedback.

Like other scheduling software, it allows you to send automated appointment reminders. But, with Sign in Scheduling, clients can respond to your messages to confirm, cancel, or adjust bookings.

You can send messages via Facebook, SMS, Slack, email, or from app’s chat feature. Also, it’s possible to accept payments via PayPal, Stripe, and SagePay, without paying an extra fee.

You can assign specific staff and rooms to appointment slots. Also, you can access and view custom reports that track your growth.

Pricing: $7.20 per seat per month. Only annual subscription.

Ratings: 

• 4.7 on Capterra
• 4.6 on G2

Find out more about Sign in Scheduling in our detailed review.

Acuity Scheduling

This system allows you to access your availability and make appointments in real time. Acuity Scheduling is a popular vCita alternative because of its high functionality and friendly user interface. 

You can monitor your daily schedules and eliminate any kind of miscommunication. Its key selling points include:

• Allows you to track revenue based on paid and unpaid appointments
• Flag no-shows and take a record of fulfillment plus hours given per appointment
• Easy customization options to meet diverse requirements
• Calendar sharing on social media 

Pricing: Acuity doesn’t offer a free version, and pricing is on the higher end and starts from $20 per month. 

Ratings:

• 4.8 on Capterra
• 4.7 on G2

For more Acuity reviews and comparisons, check out the following articles: Acuity Scheduling Reviews, Trafft vs. Acuity, Acuity vs. Calendly, Setmore vs. Acuity, Appointy vs. Acuity, Vagaro vs. Acuity, Schedulicity vs. Acuity.

OnSched

OnSched is an affordable, flexible, and scalable online booking API. It’s designed for advanced-level organizations.

It enables you to create workflows and stamp them with your branding. Once integrated with its custom applications, you can launch it to your preferred marketplace.

It helps increase your company’s revenues and provides consistent user experiences. The OnSched system also provides you with visibility across your organization.

Pricing: It’s on the higher end when it comes to pricing, as you pay at least $329 per month for up to 300 appointments.

Ratings:

• 4.5 on Capterra
• 4.8 on G2

HoneyBook

CRM is at the core of the HoneyBook appointment scheduling app. It is also helpful to small organizations managing customer relationships.

This includes the first booked meeting, closing the deal, getting paid, and beyond.

If you’re looking for vCita alternatives perfect for creative entrepreneurs, HoneyBook is a good choice. The system can save a lot of time while keeping costs low. It is an all-in-one solution that reduces the number of tools you need to use.

It also helps you to keep track of everything from one place.

HoneyBook’s scheduling feature lets you set your availability. Thus, clients can choose the slot they need.

​​Pricing: Starting from $19 per month.

Ratings: 

• 4.8 on Capterra
• 4.5 on G2
• 3.7 on TrustPilot
• 4.8 on GetApp

Discover more about HoneyBook: HoneyBook Reviews and HoneyBook Alternatives.

Vagaro

Do you want to bring your company into the modern world with automated appointment management, scheduling, and more? If yes, this cloud-based system is particularly designed for you.

It’s a vCita alternative for salons and spas to exhibit their promotional and managerial capabilities. It specializes in promoting salons and spas located in different areas.

It is a web-based solution that acts as a liaison between customers and business owners.

Pricing: £30 per month.

Ratings:

• 4.7 on Capterra
• 4.2 on G2

For more in-depth reviews and comparisons, check out these articles: Vagaro Reviews, Vagaro vs. Schedulicity vs. Trafft, Vagaro vs. Square Appointments, Vagaro vs. Mindbody, Vagaro vs. Fresha vs. Trafft, Booksy vs. Vagaro, and Vagaro vs. Acuity.

Square Appointments

Square Appointments is more than a scheduling and booking software. Its point-of-sale system can take payments, create discounts, and accept tips.

This alternative to vCita is ideal for health and wellness companies. It supports automatic updates of services, schedules, and prices across channels.

It’s easy to embed booking buttons and appointment widgets into your website.

If you don’t have a company website, you can use Square’s free booking website. You can include a variety of features like:

• Staff bios
• Services
• Calendars
• Pricing
• Cancellation policies

Price: Starts from $29 per month per location.

Ratings:

• 4.4 on Capterra
• 4.3 on G2

For more info about Square Appointments, check out Square Appointment Reviews and Vagaro vs. Square Appointments.

CRM vCita Alternatives

Hubspot CRM

Out of all the vCita alternatives listed, when it comes to B2B marketing and sales, Hubspot is a true powerhouse. Its real strength is client management.

This CRM software allows you to schedule sales emails. You can also monitor how contacts behave on your website.

Hubspot might be too much for solo freelancers. On the other hand, small organizations can use it to create a VIP experience for their customers.

The free version of Hubspot CRM includes:

• Client management
• Prospect tracking
• Pipeline management
• Email marketing

Upgrade to its premium plan to unlock other features like live chat and AI bots.

Price: Starts from $30 per month.

Ratings:

• 4.5 on Capterra
• 4.4 on G2

EngageBay

EngageBay is both a HubSpot and vCita alternative. It sells three company process-orientated suites:

• Marketing Automation
• Live Chat & Helpdesk
• CRM & Sales Bay

The CRM & Sales Bay suite provides client management tools designed to aid company growth.

EngageBay offers multi-channel listening, aggregating contact info from across all your customer touchpoints. It also tracks:

• Contact activity
• Web activity
• Email response
• Open and click rates and more

ENgageBay integrates with Office 365 and Gmail. Also, this solution integrates with other IMAP services with two-way sync capabilities.

It can also integrate with SendGrid, Zapier, Xero, Mailgun, and Mandrill. These allow you to connect your CRM with your other company processes and further streamline your operations.

Keap

This vCita alternative is a contact management and sales pipeline platform. It focuses on helping small, self-employed, home-run companies, and e-commerce operations.

It gathers contact info by:

• Importing contact lists from other CRMs
• Scanning business cards
• Converting messy spreadsheets
• Manual entry
• Setting up a custom form on your page (you can add your custom fields to the contact info)

Pricing: The Pro plan is $199 monthly, while the Max plan is $289 per month. 

Ratings: 

• 4.1 on Capterra
• 4.2 on G2

vCita Alternatives For Rental Services

Booqable

This vCita competitor is a browser-based rental solution for small and mid-size businesses. It helps you plan and manage rentals while keeping track of your inventory.

You can do all of this from your calendar. That makes it easy to view your schedule and available items.

The add-on is easy to install and you can customize it to match your workflow. You can also link it to various payment providers in order to:

• Accept online payments
• Use custom checkout fields to gather information from customers

The system’s core selling points include:

• Online reservations
• Online payments
• Scheduling and planning
• Inventory management
• API
• Security deposits
• Custom database, and more

Pricing: From $35 monthly. They offer a 14-day free trial. 

Ratings: 

• 4.8 on Capterra
• 4.9 on G2

Ending Thoughts on the Best vCita Alternatives

A careful comparison shows that these vCita alternatives are ideal for many industries.

Use this article to compare the price, quality, and usefulness of the top vCita alternatives. As you evaluate them, keep in mind your specific requirements, budget constraints, and long-term business objectives.

Whether you prioritize appointment scheduling, client communication, invoicing, or any other aspect of your business operations, there’s likely an alternative solution that can meet and exceed your expectations.