Top 25 Calendly Alternatives in 2023

Top 25 Calendly Alternatives in 2023

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You’ve tried Calendly but you’re not completely satisfied with what it has to offer? If you’re on a quest to find better options, that’s great! We’re here to help you find the top Calendly alternatives in 2023, that offer better feature-to-cost ratio and fantastic customer support.

By analyzing customer testimonials, reviews on the most popular platforms, and the pricing of each tool, we’ve realized there are so many alternatives to Calendly that deserve to be mentioned. Let’s see all of them!

What is Calendly?

Calendly is a popular scheduling app. It helps users around the world to set up meetings without the hassle of back-and-forth emails.

Meeting hosts open their schedules to days that work for them. Then they invite participants to choose a slot.

Once they all pick a time, Calendly arranges the event.

The automation of appointment planning brings many benefits. The app coordinates all the calendar events, sends reminders, and helps with rescheduling.

Besides Calendly, there are other apps that offer a wide range of functionalities.

These tools help to reduce the number of appointment cancellations. They also contribute to service improvement, sales growth, and efficient collaboration.

Before choosing the right assistant for you, assess your needs and expectations. Then review the options below and find the perfect Calendly alternative for your business.

Pricing: Free for individuals with basic needs; paid plans start from $10 per user per month. 

Ratings: 

  • 4.7 on Capterra
  • 4.7 on G2
  • 2.4 on TrustPilot
  • 4.7 on GetApp

The List of 25 Calendly Alternatives Worth Considering

Before we dive deeper into reviews, ratings, unique features, and pricing for each tool, let’s see the overview of the best 25 Calendly alternatives in 2023.

  1. Trafft – The Best Calendly Alternative
  2. Amelia – The Best Calendly Alternative for WordPress
  3. HubSpot Meetings
  4. Acuity Scheduling
  5. Setmore 
  6. Appointly
  7. Chili Piper
  8. CalendarHero
  9. TidyCal
  10. Zen Planner
  11. OnceHub
  12. Calendar.com
  13. Doodle
  14. Monday.com
  15. Vocus.io
  16. Book Like A Boss
  17. Meetfox
  18. VCita
  19. Mixmax
  20. EasyCalendar
  21. SimplyBook.me
  22. Picktime
  23. YouCanBook.me
  24. Harmonizely
  25. HoneyBook

Trafft: The Best Calendly Alternative

Trafft is not only the best Calendly alternative when it comes to scheduling, but also has boasting customer testimonials, and offers advanced features even in its free plan. You can manage your whole business and grow your brand with a single, powerful software that keeps all of your appointments in line, your clients happy and your business booming.

Trafft is perfect for business owners who need to streamline their booking experience both for their staff and their clients.

Trafft

Trafft handles everything for you, even sending automated email or SMS reminders to your clients. No-shows? Not anymore!

You can also set up automated invoices and manage taxes, as well as collect payments online. Trafft offers powerful integrations with your favorite tools, whether it’s for marketing, video meetings, or payment processing. Two-way sync with iCal, Outlook, and Google Calendar completely eliminates the chance for scheduling conflicts. 

The Trafft booking software adapts to different industries for a blissful online booking experience and employee management.

Want to know more? Check out Trafft’s awesome features to see what you are missing.

Pricing: Free for up to 5 members; paid plans start from $29 per month. 

Ratings: 

  • 5/5 on Capterra
  • 4.7/5 on G2
  • Excellent on Trustpilot
  • 5/5 on GetApp

WPAmelia – The Best Calendly Alternative for WordPress

amelia wordpress booking plugin homepage screenshot

If you don’t want to pay a monthly subscription and want to integrate a booking system directly into your WordPress website, Amelia is the perfect Calendly alternative. With powerful features such as appointment reminders, custom service schedules, recurring appointments, and even more powerful integrations, Amelia is here for the long run. It even has native integration with Woocommerce, and an insightful dashboard and reporting to help you make informed business decisions. 

Also, while Calendly primarily focuses on scheduling one-on-one meetings, Amelia goes beyond that by offering both appointment booking and events management. This makes it suitable for a wider range of businesses, including service providers, event organizers, and businesses with multiple team members.

Pricing: Starting from $79 annually and $199 for lifetime access. 

Ratings:

  • 4.9/5 on Capterra 
  • 4.7 on Trustpilot
  • 4.9/5 on GetApp

If you want to discover how Trafft and Amelia stack up against each other, delve into our in-depth Trafft vs. Amelia comparison.

HubSpot Meetings

HubSpot Meetings

HubSpot is a scheduling software based on the same concept as Calendly. Meeting organizers share a link with the invitees who choose the time that works for them.

You can also integrate the meeting link with their landing page. The appointment shows in the host’s Google Calendar or Office 365 calendar.

This Calendly alternative enables both direct meeting scheduling and group meeting availability. The integration with video conferencing software makes it easy to catch up with team members and chat with clients.

The good thing is that reserved slots also sync with the HubSpot CRM. So when a customer books a meeting, the CRM system creates or updates the contact record. 

Pricing: HubSpot’s meeting scheduler is part of Sales Hub, and you can get started with it for free.

Acuity Scheduling

Acuity Scheduling

Acuity Scheduling allows you to display real-time availability. You can do so on your website, Facebook, or Instagram.

Customers can see the empty slots and book a meeting without emailing or calling.

It’s a great Calendly alternative for brands that offer classes and workshops. Moreover, it also works well for any other service-based companies.

The software allows clients to reschedule their appointments and sends them automatic reminders. They can also browse through multiple locations and employees.

Integration with Stripe, Square, and PayPal makes online payments possible. Do note that these platforms charge a fee and you can calculate the same using a Stripe fee calculator or a PayPal fee calculator.

Through Acuity Scheduling, you can offer gift certificates, packages, memberships, and more. Make the most out of this alternative to Calendly by customizing the look of the scheduling page to match your brand. 

Pricing: Pricing is on the higher end and starts from $20 per month. They don’t offer a free version.

Ratings:

  • 4.8 on Capterra
  • 4.7 on G2 

Setmore

Setmore

Setmore provides some extra features that Calendly doesn’t offer.

You can download it onto your desktop and use it offline. Thanks to this feature you have access to your daily schedule anytime.

The free plan comes with many features. This makes it a great option for businesses that need more than one user account.

It offers unlimited appointments, automated emails, and other important scheduling functionalities. Customers can make online payments via Square, Stripe, and PayPal.

The scheduler integrates with Facebook, Instagram, Teleport, and other tools. It also syncs with Google Calendar.

Setmore is user-friendly, and using this app will save you a lot of valuable time. 

Pricing: Free for up to 4 members; paid plans start from $12 per user per month. 

Ratings: 

  • 4.7 on Capterra
  • 4.5 on G2

Appointly

Appointly

Appointly is another great Calendly alternative when it comes to meeting organizing. And it works easily!

Event hosts create an appointment and share their available options with participants. Participants select their most convenient time and Appointly takes care of the rest.

The new event then appears in the host’s calendar. Users can set up recurring events, preferred contact methods, and other personalized functions.

Pricing: Free for individuals who only need 1 even type. Pricing starts from $10 per month per user.

Ratings: 

  • 3.3 on Capterra

Chili Piper

Chili Piper

Chili Piper offers advanced scheduling features that boost productivity.

Embed the scheduler into your website, emails, or social media campaigns. This will help you to convert more prospects into meetings and sales.

You can book a meeting with a customer with one click. It will automatically sync with the CRM.

If the prospects can’t attend the scheduled meeting, they can select another time. Thus, it is easy to reschedule an appointment.

This alternative to Calendly offers no-show management, meeting buffers, reminders, and other time-saving functions.

Chili Piper integrates with Salesforce, Pipe Drive, and other CRM tools. It makes it a great assistant in managing leads and meetings.

Pricing: They don’t offer a free plan and pricing starts from $15 per user monthly. 

Ratings:

  • 4.4 on Capterra
  • 4.6 on G2

CalendarHero

CalendarHero

CalendarHero is an AI-powered software that makes remote meeting scheduling effortless.

It enables users to set up calls and group meetings based on their availability. It also sends automatic reminders and syncs calendars.

You can also view attendee information from ATS or CRM. This feature allows you to be better prepared for interviews and meetings.

CalendarHero integrates with popular video conferencing tools. These include Google Meet, Zoom.us, Microsoft Teams, Webex, and GoToMeeting. Managing and scheduling appointments is easy with this Calendly alternative. 

Pricing: CalendarHero offers a free plan and pricing starts from $8 per month.

Ratings:

  • 4.6 on Capterra
  • 4.6 on G2

TidyCal

TidyCal

TidyCal is ideal for any type of business. It makes it easy for customers to book appointments without having to send lots of emails.

Create an event and share it by a link, or embed it on your website. When customers book a meeting, it will automatically sync with your schedule.

TidyCal integrates with Google Calendar and Office 365. The scheduler also works with Zapier, Google Meet, and Zoom.

Pricing: They offer a free plan; the lifetime deal is $144. 

Ratings: 

  • 4.5 on Capterra
  • 4.6 on G2

Zen Planner

Zen Planner

Zen Planner is an ideal Calendly alternative for fitness businesses. Boutique gyms and studios, martial arts schools, and boxing and yoga studios will benefit from this booking management software.

It’s also a great tool for customer support and invoice generation. Clients can manage their schedules, training sessions, exercise programs, diets, and more.

The design of Zen Planner is responsive, so customers can access it from any device or screen size. It comes with online advertising campaigns that generate new bookings.

SEO guarantees a high ranking with search engines. 

Pricing: The cheapest plan is $99 per month for fitness businesses with up to 45 members.

Ratings: 

  • 4.3 on Capterra
  • 4.4 on G2

OnceHub

OnceHub

With OnceHub, users can send meeting invitations with secure video links. So it’s ideal for businesses that rely on a lot of video conferencing.

It integrates with Zoom, Microsoft Teams, Cisco Webex, Google Meet, or GoToMeeting.

The first solution that OnceHub offers is ScheduleOnce. This allows customers to make appointments right in your online calendar.

Best of all, these are at times when you’re available. Their booking appears in your Google Workspace, Microsoft Office 365, Exchange, Outlook, and iCloud.

ScheduleOnce is ideal for service-based businesses or a sales team. The online payment function makes it suitable for consultants as well.

ScheduleOnce offers many customization options. These include custom booking forms and notifications, but also personalized theme styling.

InviteOnce is another option provided by OnceHub. It enables departments to organize meetings with the right people for specific needs.

Pricing: They offer a free plan and pricing starts from $10 per user per month.

Ratings: 

  • 4.3 on G2
  • 4.6 on Capterra

Calendar.com

Calendar.com

Calendar is another efficient AI scheduler that simplifies meeting organization. But why is it a great alternative to Calendly?

Clients can choose and reserve a meeting time in your online Calendar. The software then sets up the meeting and sends out a personalized meeting link.

The Find a Time feature coordinates multiple schedules. Thus, you can create an event based on the availability of each member of the group.

The app integrates with Google Calendar and Microsoft Calendar.

The Calendar Analytics tool analyzes how users spend their time. Further, it highlights how they can become more productive.

Another interesting feature that Calendar offers is finding nearby restaurants. This is a time-saving help for those who often have lunch meetings.

Pricing: They offer a free plan and paid plans start from $25 per month.

Ratings:

  • 4.2 on AppStore

Doodle

Doodle

Doodle is a simplified Calendly alternative. It’s ideal for solo users who need to schedule a group meeting from time to time.

It lacks some of Calendly’s more advanced features. But it’s more affordable and user-friendly.

Meeting hosts create an event and offer different time options. Then, participants can pick their preferred slot.

Following this, the polling function finds the best solution.

Doodle syncs with Google Calendar and Outlook Calendar. Other integrations include Microsoft Teams, Zoom, Doodle API, and Zapier.

The free version is great for users who don’t need extra business management functionalities. It will do what it’s designed to do: save time scheduling group meetings and reduce no-shows.

Pricing: Doodle offers a free plan, and pricing starts from $14.95 per month per user.

Ratings: 

  • 4.6 on Capterra
  • 4.4 on G2

Monday.com

Monday.com

Monday.com is a complete solution for workflows, not just a Calendly alternative for bookings. It takes care of task management, marketing, project management, sales, CRM, and more.

The tool is ideal for planning, tracking, and managing team projects. You can organize everything with one software.

As it’s a more complex solution, it’s better for internal scheduling. Multiple templates, dashboards, and workspaces make it ideal for bigger businesses.

Pricing: Free plan with basic features for up to 2 seats; paid plans range from $8 per seat monthly to $16. 

Ratings: 

  • 4.6 on Capterra
  • 4.7 on G2

Vocus.io

Vocus.io

Vocus.io is another Calendly alternative. It enables users to schedule meetings, automate email follow-ups, and sync with CRM.

This scheduling app creates a personalized page where clients book meetings.

The page integrates with your calendars. You can set up availability rules and short-notice meeting cancellation parameters.

The scheduling widget can be part of your webpage. Vocus.io users can also create a link with the meeting invitation.

The advantage of this scheduling tool compared to Calendly is its advanced email functionality. For example, you can send mass emails for campaigns and get reports on email open rate and link clicks.

The software then takes care of the follow-ups and CRM management. It also enables users to share templates with team members.

Pricing: They offer a free 30-day trial and pricing starts from $5 monthly.

Ratings: 

  • 4.3 on Capterra
  • 4.3 on G2

Book Like A Boss

Book Like A Boss

BLAB is an appointment scheduling tool for booking meetings, services, and locations.

It’s an ideal Calendly alternative for small businesses. By using BLAB you can impress clients and boost conversions.

With this scheduling app, you can create booking pages to sell products or services. Users can schedule calls, group meetings, webinars, live events, classes, and more.

It syncs with your calendars. It also integrates with Stripe, PayPal, and Square for online payments. But it’s only available in more expensive plans. 

Other great features that boost sales include social media links, FAQs, and testimonials. This Calendly alternative offers company plans and solopreneur plans.

Pricing: Pricing starts from $9 monthly and goes up to $29 if you don’t want a custom plan.

Ratings: 

  • 4.7 on Capterra
  • 4.5 on G2

Meetfox

Meetfox

MeetFox is another solution for businesses that need a meeting management tool.

This scheduling software offers multiple functions. These include scheduling meetings, hosting video calls, and collecting payments.

Users can create a customized booking page. Or add a scheduling button to emails or social media.

The software auto-sends invoices to the clients.

MeetFox is a great Calendly alternative for businesses that do consulting. It offers greater efficiency in growing ROI. 

Pricing: This Calendly alternative also has a free plan and pricing starts from $15 per user monthly. 

Ratings:

  • 4.6 on Capterra
  • 3.4 on G2

VCita

VCita

VCita is more than an appointment scheduling app. It also takes care of marketing, online payments, and CRM.

Clients can schedule a meeting from a self-service portal. Automated SMS reminders then help with reducing no-shows.

This scheduling app provides billing and invoicing functions. It also offers email and SMS marketing and lead generation.

The CRM includes contact management and employee schedules.

The advantage of this Calendly alternative is the Contact Us form option. This provides you with better web-based booking management.

Pricing: Paid plans start from $29 per month and go up to $99. You get 20% off for an annual subscription, and they don’t offer a free plan. 

Ratings: 

  • 4.5 on Capterra
  • 4.5 on G2

Mixmax

Mixmax

Mixmax is a sales engagement platform for Gmail. It enables you to schedule appointments, share calendars, embed polls, track emails, and more.

It’s an ideal Calendly alternative for a sales team, account executives, recruiters, entrepreneurs, and other businesses.

The one-click function allows meeting hosts to insert their calendars in an email. Prospects and clients can book a meeting by selecting the dates and times that suit them.

With one click you can also send meeting notifications and reminders. The Gmail and Google Calendar integration helps with better time management.

Scheduling appointments on multiple calendars is another useful function. It allows teams to agree on meeting times without emailing back and forth.

Pricing: They offer a completely free plan, while other plans start from $29 per user monthly. 

Ratings: 

  • 4.6 on Capterra
  • 4.6 on G2

EasyCalendar

EasyCalendar

EasyCalendar offers a website widget. It allows individuals and businesses to set up a simple booking interface.

The scheduling software divides appointments evenly according to the availability of team members. It coordinates multiple calendars across different time zones.

This makes the team more flexible and gives clients more options.

The app sends SMS and email meeting reminders that are customizable. For instance, you can set parameters for buffer time, last-minute buffer time, date range, and more.

EasyCalendar integrates with Google Calendar and Microsoft Outlook. Other integrations include Salesforce, Zoom, GoToMeeting, Pipedrive, and more.

It’s a great Calendly alternative. Even the free version for personal use comes with many features. 

Pricing: EasyCalendar offers a free-forever plan, and pricing starts from $8 per user monthly.

Ratings: 

  • 4.1 on G2

Simplybook.me

Simplybook.me

Simplybook.me is an online booking system for all service-based industries. Advanced functionality makes this app a great Calendly alternative.

Choose from a variety of templates to create a responsive, customizable booking site. You can also integrate the scheduler with your existing page.

Besides this, customers can make reservations through Facebook, Instagram, or Google Maps. Other functionalities include notifications via SMS or email, online payments, and more.

It integrates with Zoom, Zapier, WordPress, Facebook, Instagram, and other popular tools. One downside of this alternative to Calendly is the non-intuitive user interface. 

Pricing: They offer a free plan with 50 bookings, and pricing starts from $9.9 per month for 100 bookings. 

Ratings:

  • 4.6 on Capterra
  • 4.6 on GetApp
  • 4.7 on FinancesOnline
  • 4.4 on G2 CROWD
  • 3.6 on AppStore

Picktime

Picktime

Picktime online scheduling software simplifies the process of making appointments. It’s a great Calendly alternative for businesses that provide classes, rent rooms or equipment, or schedule meetings.

The scheduling functionality is enhanced by other functions. These include online payments, invoicing, reporting, and customer and team management.

The app syncs with Google, Outlook, Office 365, Exchange, and iCloud calendars. You can process payments via PayPal, Stripe, and Square.

Video meeting integration includes Google Meet, Microsoft Teams, Zoom, GoToMeeting, and Jitsi Meet. So businesses that give classes or use a lot of video conferencing can choose from many options.

Multiple location management allows businesses to follow what’s happening at other branches.

Pricing: Picktime does offer a free plan and you get basic features and up to 3 users. Paid plans start from $4 monthly per user.

Ratings: 

  • 4.8 on Capterra
  • 4.8 on G2

Youcanbook.Me

Youcanbook.Me

With Youcanbook.me, you create a booking page that integrates with your calendar. Share available time slots with your customers and they can select the time that suits them.

Clients can see the schedules of different employees from multiple locations.

This alternative to Calendly sends personalized notifications, reminders, and follow-ups. The result is a significant reduction in no-shows and tedious admin work.

It integrates with video conferencing tools, such as Zoom or Google Meet.

This Calendly alternative provides high customization options. This is important for people like educators and institutions that offer classes. Why? Participants will better understand the kind of events they are booking.

Pricing: They offer a basic free plan and pricing starts from $12 per month per calendar. 

Ratings:

  • 4.7 on G2
  • 4.6 on Capterra
  • 4.7 on Crozdesk

Harmonizely

Harmonizely

The software sends an invitation link to invitees who choose their preferred slot.

Unlike other popular schedulers, this works even with less common calendars. It integrates with Google, Outlook/Office 365, iCloud, Zimbra, Zoho, and other CalDAV solutions.

This makes it ideal for those who need seamless coordination of different calendars. Other integrations include Slack, MailChimp, Google Sheets, Pipedrive, WordPress, and more.

Pricing: Free for one meeting type and one calendar; paid plans start from $11.99 per month. 

Ratings: 

  • 4.7 on Capterra
  • 4.1 on G2

HoneyBook

HoneyBook

HoneyBook takes care of many business management tasks. Its functions include scheduling appointments, project management, sending invoices, and payment processing.

The app allows for flexible design and customization. The booking page and logo can adapt to any brand look.

Users can choose multiple session types with different durations. Select your availability, then send a link to clients and they can pick their preferred time.

Customers receive personalized meeting confirmations and reminders. This function reduces no-shows.

This Calendly alternative is great for independent ventures and consultants.

Pricing: They don’t offer a free plan, and pricing starts from $19 monthly. You can take advantage of a free trial and a 60-day money-back guarantee. 

Ratings: 

  • 4.8 on Capterra
  • 4.5 on G2

So, What Are the Best Calendly Alternatives in 2023?

Scheduling apps are important tools that bring numerous benefits. Thanks to them, a team becomes more efficient. They also improve conversions. Customers can see only the available slots and book a meeting at a time that suits them. This further leads to fewer no-shows and a boost in sales.

Calendly is not the only scheduling option that suits every business. There are many powerful alternatives that offer various options. Choosing the perfect Calendly alternative for your business may seem daunting. The best way to start is to analyze what functions your business needs.

Think about the type of appointments that you need to schedule. For example, are they individual calls or group sessions? Check which video conferencing tools and business management software your team relies on. Consider how many schedules and what type of calendars you need to sync. Think about how many locations and time zones to include.

Another important function you may need is online payment processing. Maybe you want to ask for upfront payments and offer clients to pay directly from the booking form.

Finally, don’t forget the customization features and intuitive user interface. A careful assessment will help you find the best option for your unique business.

If you enjoyed reading this article with Calendly alternatives, you should read about Scheduleonce reviews.

We also wrote about a few related subjects like vcita vs. Acuity, Vagaro vs. Acuity, Schedulicity reviews, Schedulicity vs Acuity, Zoho Bookings vs Calendly, and Honeybook alternative apps.

FAQ About Calendly Alternatives

Are there free Calendly alternatives? 

Trafft’s booking software offers a free forever plan for teams of up to 5 members. You’ll get advanced features and a customizable booking page that makes it easy to find available time slots and schedule appointments. It’s a free Calendly alternative that offers great features and integrations. 

What is similar to Calendly? 

Calendly alternatives that are most similar to it are:

  1. Trafft
  2. Hubspot Meetings
  3. Acuity Scheduling
  4. Simplybook.me
  5. Doodle
  6. TidyCal
  7. Setmore
  8. Appointy
  9. Chili Piper
  10. Calendar.com

What is the cheapest alternative to Calendly?

The cheapest alternatives to Calendly are Trafft and Amelia. You get the most out of Trafft even on the free plan, and Amelia offers lifetime deals that end up fairly cheap.   

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Tamara Jovanovic
Tamara Jovanovic

Tamara Jovanovic is an SEO Content Specialist who enjoys learning about different
industries, people, and how to solve problems through content. She is curious by nature and eager to experiment with new ideas that could provide value to readers. Often she spends hours analyzing why things worked or didn’t so she could be equipped with data and improve with every new task. Likes reading, learning, playing games, growing plants, and enjoying a good cup of coffee.