Top 17 Therapy Scheduling Software in 2024

Do you want to escape your paper notebook and long WhatsApp contact list? Therapy scheduling software will save you valuable time. The time you can spend helping your clients. Or simply use some appointment buffer time to relax, or take notes.

There are many options for therapy schedulers, some even target special market niches, such as patient scheduling.

As a therapist, you often deal with personal and sensitive patient information. For that reason, the therapy appointment software you use must be secure.

We’ve reviewed dozens of solutions to help you find the best therapy appointment software in 2024. Let’s see which ones we’ve picked!

What is Therapy Scheduling Software?

Therapy scheduling software programs are tools that help you set therapy appointments with clients. Most of these therapy schedulers automatically take your availability into account. They provide direct methods to book, edit, and cancel therapy appointments.

This eliminates the need for back-and-forth communication with clients to carry out these processes. You can do everything from your computer or mobile device.

And that’s great for both you as a therapist and your clients!

Some clients may have inhibitions when it comes to picking up the phone and contacting you. They are more likely to book appointments if they can do so via a website, at a time that suits them. 

Making it easy to book appointments increase the chances of obtaining paying customers. Plus, they are more likely to recommend you to others.

So, therapy appointment scheduling software is not only a management tool. It is also a marketing tool.

What to Look for in a Therapy Scheduling Software?

Choosing the right therapy scheduling software is crucial for streamlining your practice and providing a positive experience for both you and your clients. By considering the following factors, you can find a therapy scheduling software that aligns with your specific needs and enhances the overall efficiency of your practice.

When selecting therapy scheduling software, it is essential to prioritize ease of use. Seek an intuitive interface that ensures both you and your clients can navigate the system effortlessly, thereby reducing the learning curve and promoting efficient use. Another critical aspect is appointment scheduling; the software should allow for easy scheduling, cancellations, and rescheduling, with additional benefits such as calendar integration and automated reminders.

Customization options are crucial in tailoring the software to your specific needs, allowing you to set availability, define appointment types, and personalize automated messages. Additionally, for professionals frequently on the go, mobile accessibility is a key consideration. A mobile-friendly or app version of the software enables the management of appointments and access to client information from anywhere.

We’ve asked Simon Bacher, Co-Founder of the start-up Simya Solutions and one of the creators of the Ling, a gamified language learning app with over 10 million downloads, what he thinks about therapy scheduling software and this is what he said:

“Broad integration is one must-have aspect of therapy scheduling software to stay relevant and in demand. Many language therapists seek Ling as a part of their intervention, especially when treating patients with foreign languages. Choosing a robust scheduling software with the ability to integrate third-party apps, like Ling, into the system provides them with a centralized resource hub and toolkit without needing to shift from one software or app to another.”

List of the Best Scheduling Software for Therapists in 2024

Before we dive deeper into features, benefits, pricing, and reviews of each scheduling software for therapists, let’s see the overview of these solutions. 

1. Trafft – The Best Therapy Scheduling Software
2. Amelia – The Best WordPress Scheduling Software for Therapists
3. Yellow Schedule
4. Docplanner
5. Simple Practice
6. TherapyAppointment
7. Calendly
8. Full Slate
9. Acuity Scheduling
10. Central Reach
11. SimplyBook.me
12. Google Calendar
13. Kasa
14. Sprintful
15. Doctoralia
16. Fresha
17. Start Booking 

Amelia – The Best WordPress Scheduling Solution for Therapists

If you have a WordPress website for your therapy practice, Amelia is the perfect scheduling plugin for you. With powerful features such as appointment reminders, custom service schedules, recurring appointments, and even more powerful integrations, Amelia is here to support your practice and help you manage therapy appointments effectively.

It even has native integration with Zoom and Google Meet, making online therapy appointments easy, accessible, and convenient for your clients and you.

Pricing: Starting from $72 annually and $180 for lifetime access. 

Ratings:

• 4.9 on Capterra

If you want to discover how Trafft and Amelia stack up against each other, delve into our in-depth Trafft vs. Amelia comparison.

Yellow Schedule

Yellow Schedule’s therapy scheduling software complies with all HIPAA rules. This, and the scheduling features, make it ideal for anyone in the counseling industry, whether you’re a psychiatrist, therapist, psychologist, coach, or counselor. 

It is a simple tool that does exactly what you expect of a therapy scheduling software solution. For example, it shows on your website when you are available.

A downside is that website visitors cannot book appointments on the same website. But they are able to see if they can book an appointment at the time they want.

You can show different schedules and availabilities at the same time. That is useful for larger practices with many practitioners.

Other useful features are:

• Appointment confirmation
• Website booking
• Calendar sync
• Direct client communication
• Custom scheduling
• Customizable text and email reminders
• Recurring appointments

Pricing: Starting from $29.95/month. 

Ratings: 

• 4.7 on Capterra
• 4.5 on GetApp
• 4.7 on Software Advice

Docplanner

Besides being therapist scheduling software, Docplanner connects patients directly with healthcare professionals.

Many online psychologist scheduling software lets patients book an appointment online. However, Docplanner is a broader platform. It allows clients to explore different services and providers and then book them.

This is very beneficial for small, but successful clinics and one-doctor practices. It boosts their online presence and helps to increase their potential client base.

Docplanner offers a range of interesting features. Here are some of them:

• Automated reminders to reduce no-shows
• Patient feedback. Practice visitors can publish a review about their experience on your profile
• Customizable scheduling and profile

Pricing: /

Ratings: /

Simple Practice

Next on our list of therapy scheduling software is Simple Practice. This online therapy scheduler is also an electronic health record management (EMR) solution.

It can simplify your business with its billing and credit card processing features. You can add therapy notes and file electronic claims. Also, your medical documents are safe in the secured document storage tool.

Clients can use the online therapy scheduling software to book appointments and counseling sessions. Thanks to calendar syncing, all your appointments appear in your personal calendar.

Pricing: Starting from $29 per month for solo practitioners, and $158 for two clinicians. 

Ratings: 

• 4.6 on Capterra
• 3.9 on G2

TherapyAppointment

TherapyAppointment is an easy-to-use therapy scheduler and is compliant with all HIPAA rules. It is an ideal EMR solution for small practices and clinics.

All information gets stored in a cloud-based platform. This platform can manage all aspects of a therapy business.

You can:

• Chart
• Bill
• File insurance
• Schedule appointments
• Send and receive appointment reminders
• Use telehealth options

TherapyAppointment works on any computer and is compatible with handheld devices.

Below is a summary of TherapyAppoinment’s most prominent features:

• Separate admin accounts
• Simple and fast addition of new providers
• Appointment reminders
• Online scheduling
• Easy and intuitive insurance filing, billing, and reporting
• Free patient portals with HIPAA-compliant communications
• Telehealth
• One convenient central dashboard

Pricing: $10 per month for 10 or fewer appointments; $59 monthly for unlimited appointments.

Ratings: 

• 4.2 on Capterra
• 4 on G2

Calendly

This scheduling software for therapists serves the needs of smaller clinics or practices. It is a good starting point for collaborating with clients and other therapists.

Making a therapy appointment often involves a lot of back-and-forth communication. Especially when you’re trying to find a time that suits everyone.

Calendly helps you to stay organized when booking, rebooking, and canceling. That gives you time to focus on your clients, leads, and colleagues. It has collaboration features, like round-robin, group meetings, and one-on-one meeting scheduling.

Calendly’s free version has all the basic booking functions. It also has a single calendar view. You can test the full version with a 14-day trial option.

Pricing: Free for individuals with basic needs; paid plans start from $10 per user per month. 

Ratings: 

• 4.7 on Capterra
• 4.7 on G2
• 2.4 on TrustPilot
• 4.7 on GetApp

Full Slate

This is an easy-to-use option for online therapy appointment booking. Full Slate provides excellent service for both the user and the client.

While you are doing other things, Full Slate works to keep your therapy schedule filled. Here are some benefits of using Full Slate:

• Get more appointments and a more practical schedule with the online scheduling feature
• Multiple clients can sign up for the same slot for group sessions. You can set a limit on the number of participants
• Collect credit card numbers, deposit details, or full payment to confirm bookings
• Automated in-app reminders to clients
• Repeating appointments
• Google Calendar Syncing

Pricing: Starting from $29.95 per month. 

Ratings: 

• 4 on Capterra

Acuity Scheduling

Many find that Acuity Scheduling is the right therapy scheduling software for them. Its features are simple and easy to use.

The solutions it provides are what many therapy businesses need. You can set availability rules and business hours. You can create a booking page where people can book an appointment when they want.

There is a dedicated Acuity app for iOS and Android devices. The app works across devices and you can manage your business from anywhere.

Acuity auto-adjusts to different time zones. This makes working with colleagues in different parts of the world easier.

Acuity Scheduling also comes with special patient intake forms and more.

Pricing: Pricing is on the higher end and starts from $20 per month. They don’t offer a free version.

Ratings:

• 4.8 on Capterra
• 4.7 on G2

CentralReach

This HIPAA-compliant online therapy appointment software doubles as an EMR manager. CentralReach is most suited for applied behavior analysis therapists.

Its algorithm makes optimal use of your office hours. That enables you to expand and grow, stretching productivity to the max.

This therapy scheduler records your appointments in the correct way. It ensures that they take the right amount of time.

CentralReach offers visual time management solutions. It helps clinicians and therapists = to provide patients with the care they need.

It improves workflows such as scheduling, billing, insurance claims, data collection, and more.

Pricing: They offer custom plans for every different practice based on your needs and circumstances. 

Ratings: 

• 4.4 on Capterra
• 3.7 on G2

SimplyBook.me

SimplyBook.me is ideal for therapists that want to make their services more accessible. Therapists worldwide will love this therapy scheduling software because it is available in 32 languages.

SimplyBook.me integrates with different payment getaways. That makes it easy for clients to pay you. 

In the app, you can select your industry and job description. This allows you to define your role, whether you are a clinic owner or therapist. It further allows you to access the templates that are relevant to you, such as booking form templates.

SimplyBook.me is a little pricier than most of the competition. But this therapy scheduler gives plenty in return. Most of the complaints from users are about non-intuitive interfaces.

Pricing: They offer a free plan with 50 bookings, and pricing starts from $9.9 per month for 100 bookings. 

Ratings:

• 4.6 on Capterra
• 4.6 on GetApp
• 4.7 on FinancesOnline
• 4.4 on G2 CROWD
• 3.6 on AppStore

Google Calendar

Most are familiar with Google Calendar. It is a web-based scheduler that does not have any therapy-related features.

Yet, it is free and it is perfect for therapy appointments.

You can use Google Calendar to create appointments and share them on your own website. Clients can then see your availability online without having to call or email you first.

A downside is that you have to enter all the appointments by hand, which can lead to some inconsistencies. The list below highlights some of Google Calendar’s features:

• Gmail sync
• Mobile app for iOS and Android
• Website integration
• World clock for international appointment booking

Pricing: Free with a Google Account. The starter plan for Google Business is $6 per user monthly. 

Ratings:

• 4.5 on G2
• 4.8 on Capterra

KASA

This complete EMR software solution is compliant with all HIPAA rules. It’s a therapy appointment software for social workers, counselors, and therapists. 

KASA is suitable for practices and clinics of any size. You can set up bookings, payment and claim processing, and other features.

There is a built-in calendar, which is useful for those receiving booking requests. You can further organize their appointments by using the color coding feature.

The app automatically sends patient reminders via SMS or email.

An interesting feature of KASA is the internal messaging option. Staff members can communicate to resolve issues related to bookings.

There is also a special client portal. Clients can schedule appointments, make payments, and update personal details.

The EMR function helps practice employees maintain up-to-date patient records.

Pricing: Percentage of revenue received for full service, and as low as $49 per month for EHR Access. 

Ratings:

• 3.5 on G2
• 4.3 on Capterra

Sprintful

The Sprintful therapy scheduling software is easy to use. It is scalable, so it works for any size of therapy practice.

Sprintful offers packages for practices of different sizes.

Clients have the power to schedule their own appointments. That removes any obstacle that picking up the phone might pose.

Another helpful feature is online payment via Stripe.

You can be sure that you have an up-to-date appointment list thanks to the automatic sync feature. You can manage any kind of appointment, whether it is a personal consultation or a therapy session.

Pricing: 7-day free trial. Pricing starts from $9 to $49 monthly. 

Ratings: No reviews.

Doctoralia

You receive a complete patient management tool with Doctoralia. This platform is tailored to the needs of healthcare professionals.

As a therapy scheduler, it allows you to schedule and manage therapy appointments. You can keep patient records, treatment plans, and other notes.

Doctoralia saves everything on the platform in a secure way.

Some other features include:

• Automated email and text message reminders
• Automated syncing with Google Calendar
• Microsoft Azure cloud security system for protecting patient data

Pricing: Starting from $69 per month per user.

Ratings:

• 5 on Capterra
• 4.2 on Google Play Store
• 4.8 on App Store

Fresha

This is a free therapy scheduling software. Its customizable calendar with color coding makes scheduling easier and more visual.

Extra features include sales monitoring, client management, and integrated payment solutions. The analytics tool helps you track your time and ensures that you make the best use of it.

Although it is free, Fresha provides a professional therapy appointment scheduling software solution. It is compatible with different devices and has excellent desktop and mobile functionalities.

Fresha offers professional calendar tools. There are also premium features that you pay for on a transaction basis.

Pricing: Free.

Ratings:

• 3.8 on G2
• 4.9 on Capterra

Start Booking

The last therapy scheduling software on the list is Start Booking. This high-quality online scheduling app is perfect for small practices.

Start Booking’s Smart Booking Technology works for any kind of service-based business.

Start Booking includes all the necessary tools to set up a booking web page. There are custom integrations and robust APIs that make this app easy to work with.

Customers can use the portal to make online payments and receive around-the-clock support.

Pricing: $79 annually. They don’t offer monthly subscriptions, and they have the Business and Pro plans that go for $149 and $299 annually. 

Ratings:

• 3 on Capterra

FAQ About Therapy Appointment Software

What is therapy scheduling software?

Therapy scheduling software is a specialized tool designed to help therapists, mental health professionals, and clinics to manage therapy appointments and streamline processes. It manages availability, sends reminders, and handles administrative tasks related to scheduling.

How much does scheduling software for therapists cost?

The cost of scheduling software for therapists depends on the features of the tool you choose. If you want a therapy scheduler with a full suite of features and integrations, you can expect to pay approximately $30 monthly for smaller practices (up to 10 employees). If you don’t need many advanced features, you can even find scheduling software for therapists at no cost. 

What does therapy appointment scheduling software do?

Therapy appointment software performs a range of operations to facilitate efficiency for all therapists, counselors, and other mental health professionals. Some of the key features are online booking, availability management, reminders, calendar integration, video conferencing app integration, client information, payment processing, and reporting.

What are the benefits of using a therapy scheduler?

Using a therapy scheduler to take care of your appointments is extremely beneficial in the long run. The main benefits are time efficiency, reduced no-shows, increased accessibility to your clients without sacrificing your personal boundaries, better organization, improved client satisfaction, financial management, and data insights.

If you enjoyed reading this article about therapy scheduling software, you should read this one on Calendly vs Microsoft Bookings.

We also wrote about a few related subjects like Youcanbook.me reviews, Findtime vs Calendly, Glofox reviews, Acuity or Calendly, Picktime reviews, and Picktime vs Calendly.