Coaching professionals need efficient tools to manage their schedules, appointments, and client interactions. With the rise of digital solutions, coaching scheduling software has become indispensable for optimizing time, enhancing the client experience, and maximizing productivity.
But what kind of coaching scheduling software do you need? And how do you determine that? That’s exactly what we will cover in this article, and we will show you the best scheduling software for coaches in 2024.
List of the 7 Best Coaching Scheduling Software
Let’s see an overview of the best coaching scheduling software in 2024:
Trafft – the best coaching scheduling software
Trafft is the best scheduling software for coaches, offering a user-friendly interface and features tailored specifically for coaching professionals. With Trafft’s coaching booking software, coaches effortlessly manage appointments, sessions, and client bookings, allowing for simple scheduling and efficient time management.
Key features
- Customizable booking pages to reflect your brand identity.
- Automated reminders to reduce no-shows and ensure client attendance.
- Integration with popular calendar apps such as Google Calendar, iCal, and Outlook to eliminate double bookings.
- Flexible appointment scheduling options, including group sessions and recurring bookings.
- Comprehensive reporting and analytics tools to track performance, occupancy, and client engagement.
- WordPress booking plugin for coaches who have WordPress websites.
- Integration with popular video conferencing tools for virtual coaching sessions on Zoom, Google Meet, and MS Teams.
- You can easily share your booking page via a link on any channel you prefer and even via a QR code for booking.
- You can take appointments and customer notes to provide top-notch coaching sessions every time.
Explore every feature Trafft offers.
Pricing
Trafft offers a range of pricing plans to suit coaches of all sizes, starting from a free plan with every feature you need to start. Paid plans offer additional functionalities such as recurring appointments, multiple locations, and more credits for SMS reminders.
- Free plan: for up to 5 users, unlimited appointments, and 5 premium features.
- Starter: $23.2 per month for up to 10 users, ten premium features, and payment processing.
- Scaling: $48.3 per month for up to 15 users, unlimited premium features, and custom domain.
Compare Trafft’s plans and choose the one for your coaching needs!
Reviews
Coaches praise Trafft for its intuitive interface, affordability, reliable performance, and responsive customer support. Users appreciate its flexibility and ease of use, making it an ideal choice for coaches looking to streamline their scheduling processes.
Wondering how Trafft functions? Check out Trafft’s demos.
Ratings:
- 5/5 on Capterra
- 4.7 on G2
- Excellent on TrustPilot
- 5/5 on GetApp
Sign up now and you won’t pay a dime!
Amelia
Amelia is another top choice when it comes to scheduling software for coaches, especially popular for its advanced booking capabilities and seamless integration with WordPress websites. Designed to simplify appointment management and enhance client experience, Amelia empowers coaches to focus on what they do best: coaching.
Key features
- Seamless integration with WordPress websites, allowing for easy installation and customization.
- Secure payment processing for online bookings, with support for multiple payment gateways.
- Advanced customization options to tailor booking workflows and client communications.
- Multi-language support to cater to a diverse client base.
- Service packages to increase your coaching business revenue and amaze more clients.
- Integration with popular page builders for easy implementation.
- Resource scheduling features for complete control over your business.
Pricing
Amelia offers a range of pricing plans, starting from a single-site license for individual coaches to multi-site licenses for coaching businesses with multiple domains. Pricing is based on the number of sites and additional features required.
Pricing for Amelia starts at $49 annually for a single site license with 1 year of support and updates. There are also options for multi-site licenses and lifetime updates available at higher price points.
Annual plans:
Starter: 1 domain for $49
Standard: 1 domain for $79
Pro: 5 domains for $168
Elite: Unlimited domains for $299
Lifetime deals:
Starter: Not available
Standard: $198
Pro: $396
Elite: $699
Reviews
Coaches praise Amelia’s intuitive interface, robust feature set, and reliable performance. There isn’t anything you can’t do with Amelia. Users highlight its flexibility and scalability, making it suitable for coaches of all levels, from solopreneurs to established coaching enterprises.
Ratings:
- 4.9 on Capterra
- 4.6 on WordPress.org
Acuity Scheduling
Acuity is a popular choice among coaches seeking a versatile scheduling solution with a wealth of features and customization options. With its intuitive interface and powerful integrations, Acuity empowers coaches to streamline their scheduling processes and focus on delivering exceptional coaching experiences.
Key features
- Flexible appointment types and availability settings to accommodate different coaching sessions and client preferences.
- Automated reminders and follow-up emails to reduce cancellations and enhance client engagement.
- Seamless integration with popular payment gateways for secure online payments and invoicing.
- Advanced scheduling rules and customization options to tailor booking workflows to your specific needs.
- Comprehensive reporting tools to track performance metrics and client trends.
Pricing
Acuity doesn’t offer a free version, and pricing is on the higher end and starts from $20 per month. If you pay annually you get a 20% discount. The Growing plan is $34 per month, while the Powerhouse plan costs $61 per month.
Reviews
Coaches love Acuity for its ease of use and lots of features. Users appreciate its flexibility and scalability, making it ideal for coaches looking to grow their businesses and streamline their operations.
Ratings:
- 4.8 on Capterra
- 4.7 on G2
Setmore
Setmore is a versatile scheduling software for coaches, offering a comprehensive suite of features to simplify appointment management and enhance client relationships. It helps coaches to optimize their schedules and not worry about booking.
Key features
- Customizable booking pages to reflect your brand identity and showcase your services.
- Automated appointment reminders via email and SMS to reduce no-shows and improve client attendance.
- Seamless integration with popular calendar apps such as Google Calendar and Outlook for real-time schedule syncing.
- Secure online payments and invoicing capabilities for seamless transaction processing.
- Multi-location support for coaches with multiple offices or remote teams.
Pricing
Setmore offers a range of pricing plans to suit coaches of all sizes, starting from a free plan with basic features.
- Free for up to 4 members
- Paid plans start from $12 per user per month.
Reviews
Coaches praise Setmore for its user-friendly interface, robust feature set, and reliable performance.
Ratings:
- 4.7 on Capterra
- 4.5 on G2
Calendly
Calendly is a popular choice among coaches seeking a simple yet powerful scheduling solution with seamless integrations and automation capabilities. With its intuitive interface and flexible scheduling options, Calendly helps coaches to streamline their booking processes and focus on delivering value to their clients.
Key features
- Easy-to-use scheduling interface for clients to book appointments without back-and-forth emails or phone calls.
- Seamless integration with popular calendar apps such as Google Calendar, Outlook, and iCloud for real-time schedule syncing.
- Customizable event types and availability settings to accommodate different coaching sessions and client preferences.
- Automated reminders and follow-up emails to reduce cancellations and improve client attendance.
- Comprehensive reporting tools to track performance metrics and client trends.
Pricing
Calendly offers a range of pricing plans to suit coaches of all sizes, starting from a free plan with basic features. However, the free plan is extremely limited and you can’t even send appointment reminders.
- Free
- Standard: $12 monthly.
- Teams: $20 per team member monthly.
- Enterprise: Starts at $ 15,000 per year.
Reviews
Coaches commend Calendly for its simplicity, reliability, and seamless integration with existing workflows. Users appreciate its user-friendly interface and robust feature set, making it an ideal choice for coaches looking to streamline their scheduling processes and enhance client experiences.
Ratings:
- 4.7 on Capterra
- 4.7 on G2
Simplybook.me
Simplybook.me is a versatile scheduling software for coaches, offering a comprehensive suite of features to simplify appointment management and enhance client relationships. However, some users complain about its interface which isn’t as user-friendly as it should be.
Key features
- Customizable booking pages to reflect your brand identity and showcase your services.
- Automated appointment reminders via email and SMS to reduce no-shows and improve client attendance.
- Secure online payments and invoicing capabilities for seamless transaction processing.
- Multi-location support for coaches with multiple offices or remote teams.
- Comprehensive reporting tools to track performance metrics and client trends.
Pricing
They offer a free plan with 50 included bookings, and pricing starts from $9.9 per month for 100 bookings. Paid plans offer additional functionalities such as custom branding.
Reviews
Coaches praise Simplybook.me for its user-friendly interface, robust feature set, and reliable performance. Users highlight its flexibility and scalability, making it suitable for coaches of all levels, from solopreneurs to established coaching companies.
Ratings:
- 4.6 on Capterra
- 4.6 on GetApp
- 4.7 on FinancesOnline
- 4.4 on G2 CROWD
- 3.6 on AppStore
Schedulista
Schedulista is a popular choice among coaches seeking a simple yet powerful scheduling solution with seamless integrations and automation capabilities. With its intuitive interface and flexible scheduling options, Schedulista is a great choice for coaching scheduling software.
Key features
- Easy-to-use scheduling interface for clients to book appointments without back-and-forth emails or phone calls.
- Seamless integration with popular calendar apps such as Google Calendar, Outlook, and iCloud for real-time schedule syncing.
- Customizable event types and availability settings to accommodate different coaching sessions and client preferences.
- Automated reminders and follow-up emails to reduce cancellations and improve client attendance.
- Comprehensive reporting tools to track performance metrics and client trends.
Pricing
Schedulista is on the higher end when it comes to pricing and it doesn’t offer a free plan.
- One user: $19 per month
- $39 per month for 2-15 staff members.
- Enterprise has custom pricing.
Reviews
Coaches love Schedulista for its simplicity, reliability, and seamless integration with existing workflows. Users appreciate its user-friendly interface and robust feature set, making it an ideal choice for coaches looking to streamline their scheduling processes.
Ratings:
- 4.7 on Capterra
- 3.8 on G2
Benefits of Coaching Scheduling Software
Coaching scheduling software offers a multitude of benefits for coaches looking to streamline their business operations and enhance client experiences. Here is what you can expect when you subscribe to these coaching scheduling software:
- With scheduling software, coaches can easily manage their appointments, sessions, and availability, allowing them to optimize their schedules and make the most of their time.
- Automated booking processes and reminders help reduce the need for manual scheduling tasks, freeing up valuable time for coaches to focus on delivering quality coaching sessions and engaging with clients.
- Scheduling software makes it easy for clients to book appointments at their convenience, without the hassle of back-and-forth emails or phone calls. Automated reminders also help ensure clients show up for their sessions on time, enhancing satisfaction and loyalty.
- Integration with popular calendar apps ensures that coaches’ schedules are always up-to-date across all devices, minimizing the risk of double bookings and scheduling conflicts.
- Customizable booking pages and branded communications reflect positively on a coach’s professionalism and credibility, helping to build trust and attract new clients.
- By streamlining scheduling processes and automating repetitive tasks, coaching scheduling software enables coaches to focus their energy on coaching and business growth initiatives, ultimately increasing productivity and profitability.
- Many scheduling software solutions offer robust reporting tools that allow coaches to track key performance metrics, analyze client trends, and make data-driven decisions to optimize their coaching practice.
How to Choose Coaching Scheduling Software?
When selecting the right scheduling software for your coaching business, it’s essential to consider several factors to ensure it meets your specific needs and preferences.
- Evaluate the features offered by each scheduling software solution and determine which ones are essential for your coaching practice. Look for features such as customizable booking pages, automated reminders, integration with calendar apps, and reporting capabilities.
- Choose scheduling software that is intuitive and easy to use for both coaches and clients. A user-friendly interface will minimize training time and ensure a seamless booking experience for clients.
- Consider whether the scheduling software integrates seamlessly with your existing workflows and tools, such as calendar apps, payment gateways, and customer relationship management (CRM) systems. Integration capabilities can streamline your business processes and improve efficiency.
- Look for scheduling software that offers ample customization options, allowing you to tailor the booking process and client communications to align with your brand identity and business requirements.
- Compare the pricing plans of different scheduling software solutions and choose one that offers the right balance of features and affordability for your budget. Be sure to consider any additional fees for premium features or customization options.
- Check the level of customer support provided by the scheduling software vendor, including availability, responsiveness, and support channels. Reliable customer support is essential for resolving any issues or questions that may arise during setup and ongoing use.
- Research user reviews and testimonials to gauge the experiences of other coaches who have used the scheduling software. Pay attention to factors such as reliability, performance, and customer satisfaction to make an informed decision.
- For example, Trafft has the best customer reviews among coaching scheduling software, making it a great choice for you. And compared to other solutions, it has a generous free plan that you can sign up for right away and use without any risk or cost.
