The Best Event Scheduling Software You Need for Event Organizers

At some point or another, most people have had to organize an event. Whether it was large or small, you know how hard it is to juggle everything that goes along with scheduling. Between room scheduling and event scheduling, there’s a lot to keep track of.

You may not know that there is actually a large amount of event scheduling software and room scheduling software available online. These range in complexity from super simple to a total event scheduling solution. With all these options at your fingertips, it can be hard to decipher the difference between them. In this article created by our team at Trafft, will explain in more detail about 20 of the best event scheduling software you can get your hands on.

Make sure you read through the list carefully. If you choose a type that’s not suitable for your event or business, it will cost you time and money. Plus, it may not do everything you need, or you may spend your time wading through tools you’ll never use.

What Makes an Event Scheduling Software Effective?

The answer to this question is not a simple one;It really depends on the event and your working preference. There are so many choices of event scheduling apps out there. Realistically, what makes a great scheduler is its range of different functionality.

We’ve done the hard work for you in researching what the best tools on the market are. Read on to find out what functionality they offer and how you can use them.

Trafft

Trafft is a great option to use because it’s not just a scheduling tool. Trafft is a professional service business management software, a professional tool, and a digital business partner that covers different aspects of running a business.

It’s the kind of app that small and medium business owners, administrators, managers, and key staff in the service industry are using to take their processes and businesses to the next level.

How does it do that? Well, Trafft is a combination of an online no-code platform and human service from a team of service business automation experts. While that’s a mouthful, we can make it simple by saying that it provides all the necessary tools to organize schedules, accept bookings and payments, send reminders and integrate with other tools.

Trafft differentiates from typical apps and tools that automate smaller tasks like online bookings or personal schedules, and are usually hard to configure and maintain, and support is hard to get.

The Trafft app and its team do that by providing support for the complete workflow cycle of a service business, and has an extremely intuitive interface and UX.

What does that mean practically for you? You would not need to waste time on repetitive tasks like calling clients and confirming or rescheduling, and you won’t even need to hire additional people to do that.

It also comes with all the features that you need to get started, such as:

Automatic online payment processing through multiple providers
Two-way synchronization using external calendars (such as Google Calendar and Outlook)
The ability for clients to reschedule
The ability to create a call-to-action (CTA) booking page
In-depth overviews of your business performance using key performance indicators
Client management using email and SMS notifications and reminders
Discount/loyalty coupons when managing appointments
Ability to manage bookings, employees, locations, services, schedules, and more

Boomerang Calendar

Boomerang Calendar is a great way to schedule meetings between multiple parties. It allows you to plan meetings in just one email. In addition to that, its cross-timezone scheduling functionality is a godsend for international teams. It lets you share your availability in one easy click.

Boomerang Calendar is one of the best scheduling software out there. This is because of its ability to simplify meeting planning.

Konfeo

Konfeo is the perfect solution for those managing events with many attendees. It was created for events like training programs, conferences, and workshops. Your attendees can register online for the events, which makes things much simpler for the organizer as you’re not fielding hundreds of emails and trying to keep track of who’s coming.

Doodle

Doodle is an event scheduling software designed to make scheduling events and meetings incredibly easy. You can simply put up availability options and invitees can tick which one suits them. Then you’ll be able to see at a glance which time works for everyone. This event scheduling app greatly reduces the time spent on emails back and forth.

Doodle accounts contain multiple tools that will increase your efficiency and productivity. This leaves you more time for real work!

Trafft

Trafft provides automated event scheduling for small to mid-sized businesses.

This event scheduling tool is tailored to exactly what is useful for event organizers. With Trafft, you can create to-do lists, schedules, and calendars, which makes it so easy to manage and plan any event. If you plan a lot of large events, Trafft is about to become the tool you can’t live without.

Sched

Sched is an amazing tool to create a website and mobile app all in one software. It lets attendees create their own agendas for your event. They can bookmark their favorite sessions and check out the schedule in advance.

Sched will also manage your event registrations and check-ins. This is a massive time-saver for you! No more running around trying to figure out how many people are coming or turned up on the day.

Amelia

Amelia is a feature-packed event booking system that works flawlessly with WordPress sites of all kinds. It has a minimal, yet powerful interface designed to ease your workflow, automate repetitive tasks, and make appointment booking a breeze for customers.

You can even have SMS and email notifications so that nobody forgets about an appointment.

In order to book a spot at an event, the complete user interaction takes a few clicks with this plugin. Moreover, it includes PayPal and Stripe, perfect for those who want to pay in advance to reserve their spot.

As a business owner, you can monitor KPIs and analyze other important data to keep a pulse on your business. Amelia is a straightforward, no-nonsense plugin and an amazing option for those who want an around-the-clock solution for their event bookings.

Scoro

With Scoro, you can manage the entire event process from start to finish. This seamless event planning solution is a great option for all kinds of event organizers.

Some key features of the software are meeting scheduling, file sharing, and advanced reporting.But it doesn’t end there, it’s also excellent at project and team management.

Give up your spreadsheet addiction and find everything you need in one place with Scoro. This software has everything you need to plan and run an event smoothly.

Bizzabo

Bizzabo boasts an extremely high rating for a reason – it is a seamless and useful event scheduling software. Used by the likes of Uber, Forbes and EA Sports, it’s a software not to be missed.

It’s a holistic planning tool that specializes in creating fantastic in-person experiences. You can use it to create marketing or digital experiences. Bizzabo offers website creating, registration management, and check-in management. This cloud-based platform is loved by users worldwide for its simplicity.

Sava Events

Sava Events provides a new way to manage your events and related web content. It offers a mobile event app builder to create the perfect app for your event. This can contain an event schedule, and andsponsor and speaker information. Their main feature is the event chatbot which communicates with your attendees almost instantly.

Allcal

Allcal is an all-in-one software for event scheduling. Event organizers love its ability to build a custom app for any event and create a ticketing system. If you’re constantly organizing events, give this software a try and you’ll see that you never want to schedule anything without it again.

EZOfficeInventory

EZOfficeInventory is an asset tracking software. Designed for effective event management, it lets you manage multiple events at once. You can keep track of vendors and schedule services all in the same place. This facility scheduling software will keep track of equipment you’re bringing to an event via a scanning tool, meaning you can minimize equipment loss with this great tool. You’ll find it contains maintenance history and utilization reports for all your equipment. It’s a must have for the organized event planner.

Open Source Event Manager

Open Source Event Manager is actually completely free. This event management tool is used more for conferences than meetings. It lets you design a schedule and web page for your conference. When you give the link to invitees, they can self-register and buy tickets. You can view the analytics of all this on the system’s back end. This conference scheduling software gives you a simple way of tracking visitors and keeping an eye on registrations.

24me

Always wished you had a personal assistant to help you out?That’s exactly what 24me is here for. You’ll find it offers to-do lists, calendars, and notes. You can see all your schedules and tasks in one place.

24me will send you personalized reminders when you need to complete an action or pay an invoice. This is a great way of planning small to mid-size events.

myTRS

When you’re organizing an event, we all know it can be a challenge to keep track of your volunteers. That’s exactly why myTRS was created. It provides online scheduling of your volunteers to simplify the process. You can utilize its online ticketing functionality to save time.

This tool was created by event planners, so it can anticipate your needs before you even know what they are. It features tools such as reporting and personalized texts and emails. It has all the features necessary for you to plan your next amazing event!

TimeBridge

Stop stressing yourself out with event organizing. TimeBridge is here to help you with its useful automated scheduling functions. Compatible with both Outlook and Google calendars, it will make it so much easier to schedule your next event.

This event scheduling app can coordinate your meetings, so don’t waste time emailing back and forth any longer.

Grenadine Event Planner

Grenadine Event Planner is here to make your next event planning experience a breeze. It does everything from taking care of registration and venue to reporting and scheduling. Designed especially for conference planning, it helps you plan complex events.

Each function is there to help you save time and increase your efficiency. It will assist you in budget tracking and data collection, too. Grenadine is your new event-planning hero.

QuickStaff

Quickstaff Pro is a great event scheduling software that Event Professionals are going crazy over. What’s great about it is that it’s tailored for use in the modern gig economy, so it’s a great way of managing your freelance staff. When a gig comes up, invite them and see if they accept. It’s never been easier to manage a complex online team.

The QuickStaff calendar and dashboard let you know what’s happening with your gigs at a glance. Make use of the 14-day trial to start using this fantastic new software. It’ll change your world!

ProjectManager

ProjectManager combines project management and event planning into one handy tool. It includes tools to help with scheduling and collaboration. It’s a great all-round tool to handle all of your event needs.

It’s easy to create new events and assign tasks with this software.

EventBookings

Stop using multiple software to manage different facets of event management. With EventBookings, you’ll be able to see events and ticketing information all in one place. It’s one of the cheapest event scheduling software you’ll find on the market today. Event organizers love how many fantastic features it offers for such a low price. These features include coupons, allocated seating, social promotion, sales reports, and many others! This event scheduling program is a must have for any event planner.

myClubhouse

Use myClubhouse to build your CMS website. It’s a flexible and functional system that helps you run your club. Event management is simplified with this tool as it manages registration, payment online, and wait lists.

myClubhouse is ad-free and doesn’t have any hidden fees. This tool is going to be a lifesaver for your next club event.

ScheduleOnce

ScheduleOnce has rave reviews online as it’s been helping event planners for a long time now. It is an effective meeting planner that customers love for its unique event planning solutions. One of its key features is that it takes all time zones into account to find the perfect time slot for all parties.

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