The Best Appointment Reminder Apps in 2024

You need an appointment reminder app if you don’t want your clients and customers to forget about their bookings at your business. You, as a service provider, will surely want to send a text or email appointment reminder to your clients, to avoid any no-shows. And appointment reminder apps are here to help you not to lose any billable hours from now on.

We know the struggle of running a business that depends on the appointments you make with the clients. Negotiate a date and time, then change it, and reschedule all the other appointments in case of an emergency – that is a lot of work. Not to mention that you still have to inform all your clients about every change. Luckily, with an appointment reminder app, you don’t have to waste your precious time doing all those tasks manually.

Instead of doing administrative tasks and spending hours on back-and-forth communication, the appointment reminder software will automate everything – from appointment confirmations, reminders, rescheduling, and cancellation.

Get ready to forget about your calendar and focus on the time spent with your customers, because we’ve got the best appointment reminder apps in 2024!

Table of Contents

Why Do You Need an Appointment Reminder App?

Before knowing exactly which free reminder apps best fit your needs, you have to be aware of what an appointment reminder app can and cannot do. So, let’s start with the most basic question – what is an appointment reminder app? Its main tasks are:

To manage the appointment calendar by helping both parties to find a suitable time for meetings.
To automatically reschedule, if necessary.
To inform the customer about any change regarding the appointment.
To remind the clients about their upcoming booking through text message reminders, phone calls, or emails.

Businesses such as spas, beauty salons, dental clinics, therapists, coaching agencies, or wellness centers would be helpless without appointment reminder apps. Its main goal is to practically keep you constantly in contact with your clients. An appointment reminder app serves several important purposes, contributing to better organization, improved customer experience, and increased operational efficiency.

Apart from easing the entire managing process, a reminder app makes sure that your company will not lose money. It notifies each client about their upcoming appointments to reduce no-shows or misunderstandings.

As a manager, your main job is to set up the app accordingly, and it will automatically keep your clients informed and punctual. Let’s see the best appointment reminder apps in 2024!

List of the 13 Best Appointment Reminder Apps in 2024

Have you realized the vital importance of appointment reminder software for your business? If so, it’s time to find the best one, and we’ve got 13 to choose from!

We have done almost the entire work for you. Here are some of the most attractive appointment reminder software options that we have found, judging by their specifications, features, reviews, and prices.

The best appointment reminder apps in 2023 are:

Trafft
SuperSaaS
Acuity Scheduling
Simplybook.me
Doodle
Apptoto
Goldie (Appointfix)
Booxi
DaySmart Appointments (AppointmentPlus)
Appointlet
Sign in Scheduling (10to8)
Duoserve
BookedIn

Trafft – The Best Appointment Reminder Software

If you run a small or medium business, Trafft has all the features you will ever need in one platform. Primarily, you can use Trafft as an efficient appointment reminder app, as it will automatically send text reminders to your clients. Even better, Trafft allows you and your clients to choose the most convenient channel for sending reminders. Once you do, Trafft sends automatic appointment reminders via email, SMS, and WhatsApp and adds events to your and your clients’ calendars.

You can also make a booking page within the platform. Your customers will be able to book in real time and pay for their appointments in advance using the online payment service. In the reminder app itself, you can choose various pre-made templates to send to both clients and your staff. Everyone will always be on the same page.

The best thing about Trafft? It works for multiple locations and lets your clients book recurring appointments, while all you have to do is sit back and do your work. It integrates seamlessly with iCal, Outlook, and Google Calendars to avoid double bookings on both ends.

Pricing: Free for up to 5 members; paid plans start from $29 per month.

Ratings:

5/5 on Capterra
4.7 on G2
Excellent on TrustPilot
5/5 on GetApp

Sign up for Trafft’s free plan now and see why it’s the best appointment reminder software for your business.

SuperSaaS

SuperSaaS is a remarkable appointment reminder software that is exceptionally adaptable, making it fitting for a wide range of businesses, regardless of their size or the services they offer.

It offers you the flexibility to personalize and customize it to align with your company’s brand image. You can effortlessly create an online booking system that seamlessly integrates into your website or social media accounts like Facebook and Twitter.

Additionally, the app’s responsive design ensures that it is easily accessible from any interface, including mobile phones and tablets, making it incredibly convenient for both you and your customers.

SuperSaaS only offers email and SMS reminders.

Pricing: $9 per month for 50 appointments.

Ratings:

4.6 on Capterra
4.6 on G2

Acuity Scheduling

Acuity Scheduling is an excellent appointment reminder app for businesses that require a more detailed and comprehensive scheduling process. With its advanced features, this platform offers a wide range of options that can help you manage your appointments more effectively.

In addition to setting up appointment reminders, Acuity Scheduling allows customers to opt for recurring appointments, and online payment and provides more comprehensive details about their needs.

These features can be of great help when you want to propose an extra neck massage because you are aware of the client’s neck ache. Acuity Scheduling sends automatic reminders to your clients and notifies you when a new appointment is booked. It is also available on all devices and can be easily integrated with your classic calendars, such as Outlook or Google Calendar.

P.S. Acuity offers SMS and email reminders from the app.

Pricing: Acuity doesn’t offer a free version, and pricing is on the higher end and starts from $20 per month.

Ratings:

4.8 on Capterra
4.7 on G2

Appointment reminder app for everything – SimplyBook.me

Simplybook.me reminder app’s website boasts its versatility, as you can use it for a wide array of appointments, ranging from important client meetings to simple haircuts. One of its greatest advantages is its 24/7 availability, which is especially useful for remote meetings that rely on differing time zones.

SimplyBook.me offers an extensive list of features, including a brand-new POS system that enables users to receive payments in advance for online services. Additionally, the app allows sellers to enhance their pages with a reviews section, attractive images, and sleek designs. But what about appointment reminder software?

It sends tailored reminders before scheduled appointments. You can eliminate last-minute cancellations by charging a deposit upfront.

Pricing: They offer a free plan with 50 bookings, and pricing starts from $9.9 per month for 100 bookings.

Ratings:

4.6 on Capterra
4.6 on GetApp
4.7 on FinancesOnline
4.4 on G2 CROWD
3.6 on AppStore

Organize meetings and send reminders with Doodle

Doodle is one of the most efficient appointment reminder apps due to its basic principle. It suggests convenient meeting times, considering the results of a virtual voting session. Each participant votes for one of the options previously proposed by the appointment creator. The program chooses the best options for the entire team.

It can also place the meeting in the participants’ calendars and send them reminders about them.

Pricing: Doodle offers a free plan, and pricing starts from $14.95 per month per user.

Ratings:

4.6 on Capterra
4.4 on G2

Apptoto – your calendar, but smarter

Apptoto has the complete set of features an appointment reminder app would need. It sends reminders via SMS or email to your clients or even calls them before their meeting.

It is extremely useful for big companies because it can automatically save details about your clients. Moreover, it increases functionality within the database through the search feature. You can find what you are looking for only by setting some searching filters.No more scanning through the entire database.

Pricing: $39 per month for a minimum of 3 users.

Ratings:

4.8 on Capterra
5 on G2

Goldie (Appointfix)

As a mobile app, you can access Goldie (formerly Appointfix) anytime, anywhere and it will give you all the information you need. Apart from the appointment details, the app saves old details about your customers. This gives you the possibility to find out when was the last time they booked your services and any other comments you made about the appointment.

The most important feature of this reminder app is the fact that it automatically sends text reminders to clients. This will drastically reduce the number of no-shows. You can also opt for a Premium account if you want to access the database from more than one device.

Pricing: Free for 20 appointments per month, starting from $29.99 for unlimited appointments.

Ratings:

4.7 on Capterra
4.3 on G2
4.6 on Google Play Store
4.8 on App Store

Booxi – more than an appointment reminder app

Booxi goes one step further from just setting appointments and reminding clients about them. It provides an entire customer management system (CRM).

Booxi guides your client through all the steps, from booking to payment, and of course, sending reminders before the appointment. Even better, besides being appointment reminder software, it can also conduct feedback surveys and give you insightful data to analyze.

You can manage the booking for more locations of your business through one account. Another important feature is the possibility to integrate the software with social media or business websites.

Price: $24 per month for one user.

Ratings:

4.8 on Capterra
4.2 on G2

DaySmart Appointments (formerly AppointmentPlus)

The big advantage of DaySmart Appointments (formerly AppointmentPlus) in comparison to other appointment reminder software, such as Doodle, is the fact that it adapts to the growth of your needs. A smaller business does not need such a wide range of details when scheduling and booking. But it is different when the business grows.

Therefore, the software will provide you with more and more features as you progress, making it easy for you to manage all your tasks.

Pricing: From $49 per month.

Ratings:

4.1 on Capterra
3.9 on G2

Appointlet

Not sure about investing in an appointment reminder app? Appointlet may convince you otherwise. It allows you to create a custom booking page, send automatic reminders via SMS and email, and connect your work and personal calendars for perfect synchronization. It also has integrations with your favorite CRM and marketing tools including Zapier, making it a great addition to your arsenal of tools supporting your growth.

Pricing: Appointlet offers a free plan and pricing starts from $10 per member monthly.

Ratings:

4.8 on Capterra
4.4 on G2

Another full-inclusive service in terms of customer management is Sign in Scheduling (formerly 10to8). It is very convenient for clients to book their slot and you do not have to multi-task ever again. The appointment reminder app will inform you about all the new appointments or changes by syncing with other calendars you use.

What sets Sign in Scheduling apart from the competing appointment reminder software is its chat feature. It is not like other apps, which only send reminders without allowing the clients to answer. Sign in Scheduling allows the recipient to either confirm, change the appointment time, or address further questions, if necessary. This is what real customer care is about.

Pricing: $7.20 per seat per month. Only annual subscription.

Ratings:

4.7 on Capterra
4.6 on G2

Duoserve and the ScheduFlow

Provided by Duoserve, ScheduFlow is a helpful tool for appointment scheduling and successfully fulfills all the tasks you want from a reminder app. It automates the process, helps customers pass through payment steps, and secures appointments. All these features are why we recommend ScheduFlow.

Pricing: From $39.95 per month.

Ratings:

4.6 on Capterra

BookedIn

Available for both mobile devices and desktop browsers, BookedIn meets the expectations of even the largest businesses. It is perfect for common use by different members of a team. You can easily adapt the software to the number of employees and the types of services you provide.

If you choose to invest in a Premium membership, you also get access to POS and can update your booking data on different calendars.

Pricing: From $36 per month. They offer a free trial!

Ratings:

4.6 on Capterra
4.7 on G2

The Best Appointment Reminder Software Wrap-up & More Resources

There are many appointment reminder software options you can choose from, but some of these are certainly a better fit. When deciding, take into consideration the feature-cost ratio and make sure that the appointment reminder app has multiple channels of communication.

It’s always a better idea to choose a reminder app that can send reminders via email, SMS, and even WhatsApp than to choose an app that doesn’t offer as many. When sending appointment reminders, it’s important to reach out to clients on channels they prefer, as that increases your chances of actually getting to them.

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