A cleaning service agreement is a written contract between two parties for a cleaning service in exchange for payment. Cleaning agreements can be for residential housekeeping or commercial janitorial work.
The agreement may be for regularly scheduled cleaning or a one time job. The agreement describes the specific details of a cleaning job.
Details of a Cleaning Service Agreement
A cleaning service agreement is between a cleaning service provider and a client. Independent workers and companies use cleaning service contracts when signing new clients.
Of course, every cleaning job is different. But cleaning service contracts are easy to draft and modify.
They are also known as:
- Commercial Cleaning Contract
- Housekeeping Contract
- Janitorial Services Contract
- Office Cleaning Contract
Why Are Cleaning Agreements Important?
An agreement is essential for two main reasons:
Establishes Clear Communication
Cleaning contracts let clients express their expectations of the work to be done.
In general, an agreement details the type of work, the schedule, and the level of service. For example, a client can specify what cleaning materials to use and how often to clean each item.
The providers can also communicate what type of work they do and what they expect from the client. For example, if the client needs to provide supplies.
Contracts for services also provide legal protection. A contract provides a written record of the agreement between two people so that they can refer to it later.
This is useful in the event of a dispute.
And a cleaning service agreement ensures that clients and providers have legal recourse. Sometimes a cleaning service agreement identifies how to resolve legal disputes.
Experts recommend using agreements even with close associates to avoid legal disputes.
Information Included in a Cleaning Service Agreement
A cleaning service contract or agreement contains the following items:
- Contact information for the cleaning provider and the client
- The type of services provided
- The frequency of the services
- The time and location of the services
- Payment details. These include the amount, method of payment, expected date of payment, and deposit information
- Who is responsible for providing the equipment
- Dispute resolution procedure enabling the parties to resolve a dispute
Cleaning Agreement Templates
The following are cleaning service contract templates. They can be modified to suit any cleaning employment situation.
Agreement template #1
The parties, hereafter referred to as the “Contractor”____________ (Contractor name) and the “Client”___________ (Client name) hereby agree to the terms and conditions outlined in this cleaning services contract agreement. (Referred to collectively as “the parties.”) I. The Client wishes to enlist the Contractor to perform the following agreed-upon services: (Client must specify the exact services required) A. Window Washing B. Power Washing C. Restroom Cleaning D. Garbage Removal E. Maintenance F. Other ________________________ II. The agreement is to start on ______ (Start Date) and thereafter end on ________ (End Date) Either party must provide written notice if they wish to terminate the agreement prematurely. Written notice is to be provided to the other party at a minimum of 14 days in advance (this may be changed). III. The Contractor agrees to provide the Client with his/her services to the best of his/her abilities. The Client possesses the right to inspect the area for quality performance at any point within the term dates specified in Section I. In the case of faults, errors, and/or damages, the Client hereby possesses the right to delay payment until said faults, errors, and/or damages are addressed by the Contractor. IV. The Contractor hereby agrees to perform the duties listed in Section I and will provide an invoice to the Client upon completion. Payment will be due within 30 days (this may be changed) of receiving the invoice. The Client hereby agrees to pay the Contractor the following amount(s)__________________________________ Payments are to be made by the following method________________________ (Here, the Contractor will need to specify how they are to receive the payment.) Payments are to be made_______________________ (Here, the parties will need to specify how often payment is to be made) V. The Contractor hereby agrees to maintain confidentiality regarding the Client’s premises and to refrain from releasing any information that is not openly known to the public. In the event of a breach of confidentiality, the Client is entitled to full legal remedies. VI. This agreement hereby represents a Cleaning Service contract between the parties mentioned above and is a comprehensive understanding between the two parties. Subsequently, it supersedes any prior agreement, whether it be contractual or non-contractual, between the two parties mentioned, i.e. the “Contractor” and the “Client”. Client Name_____________ Client Signature _______________ Date ________________ Contractor Name _____________ Contractor Signature ____________ Date _____________
Agreement template #2
This agreement for cleaning services between _________________ ( "Client") and _________________ ( "Service Provider") is made and entered into upon the following date: ____/____/____. The Services to be accomplished as stated in this agreement will be carried out at the following address: ________________________________ The Client would like to have the above-mentioned location/house/other maintained on a regular basis. The Client and the Service Provider hereby agree to the following terms: I. The Client will give the Service Provider access to the inside of the location/house/other during the mutually agreed upon times of ___________ a.m till_______________ p.m. II. The Client will provide for the use of the Service Provider the following supplies and equipment to perform the services of this contract: ________________________________ ________________________________ III. The Client will pay the Service Provider $_________ on the first day of each month for services to be performed during the rest of the month. (This can be changed) IV. Services to be performed by the Service Provider include the following: cleaning the kitchen appliances and cabinets, dusting, vacuuming carpets, polishing furniture, sweeping and mopping wood or tile floors, cleaning toilets, bathtubs, showers, sinks, removing the trash from the trash containers and taking them to the outdoor dumpster. V. The Service Provider will begin performing the Services on ____/____/____. Thereafter, the Services shall be performed on the mutually agreed-upon schedule of every___________ (e.g week, month, day) VI. Either party may terminate this contract at any time by supplying a written notice of termination on a specified date to the other party, with at least two weeks’ notice prior to the stated date of termination. Any payment owed by the Client for the above-mentioned services shall be due and payable at the time the agreement is terminated. If there is any litigation needed between the Client and the Service Provider it shall be filed and tried in the Service Provider's local jurisdiction. The signatures of the Client and the Service Provider below confirms that they are in agreement with the above-mentioned terms. Applicable Law: This contract shall be governed by the laws of the State of __________ in __________ County and any applicable Federal Law. ________________________________ Date________ Signature of Client ________________________________ Date________ Signature of Service Provider
Contract template #3
This Home Cleaning Services Agreement ( “the Agreement”) is dated ____________(day and month), _______ (year), and is between ______________________ (“the Service Provider”) and __________________________ (“the Homeowner”) (referred together as “the Parties”). The Parties agree as follows: I. SERVICES: The Service Provider will perform the house cleaning services described below (referred to as “the Services”): (check all that apply) ☐ - Bathroom cleaning ☐ - Window washing ☐ - Laundry ☐ - Dishwashing ☐ - Vacuuming ☐ - Sweeping ☐ - Mopping ☐ - Dusting ☐ - Trash removal ☐ - Other: ________________________________________________________ _________________________________________________________________ _________________________________________________________________ (For more space to detail what services will be provided, specific cleaning methods, etc, attach an appendix ) II. TIME OF SERVICES: For a one-time service fill out the following: The Services will commence on _________________(day and month), ____ (year), and will be completed by _________________(day and month), _______(year). The Services will be performed between the hours of __________ a.m. and __________ p.m. For an ongoing service fill out the following: The Services are ongoing, and will be completed _______________ (e.g. monthly, biweekly, weekly, daily, etc.), starting on _________________(day and month), _______(year). The Services will be performed on ____________________ (enter a day of the week) between the hours of __________ a.m. and __________ p.m. III. SUPPLIES: (Mark which one applies) ☐ - The Homeowner will provide the following supplies and equipment for the Service Provider’s use when performing the Services: _____________________________________________ ☐ - The Service Provider will use his/her own equipment when performing the Services. IV. PAYMENT: (Mark which one applies) For a one-time service: ☐ - The Homeowner will pay the Service Provider for the material and labor to be performed under this Agreement the sum of ________________________ Dollars. For ongoing services: ☐ - The Homeowner will pay the Service Provider for the material and labor performed under this Agreement the sum of _________________________ Dollars per ___________. ( e.g. month, per session, week, etc.) The payment(s) shall be paid in the following manner: ____________________________________________________________________ ____________________________________________________________________ (Describe the method that will be used to make the payment(s)) V. EXPENSES: The Homeowner shall compensate the Service Provider for the following expenses: (If none, write “none.”) ___________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ VI. GENERAL: (a) All work shall be finished in compliance with all applicable laws and in a workmanship-like manner. (b) To the extent required by law all work shall be performed by individuals properly licensed and authorized by law to perform the work. (c) The Service Provider warrants that he/she is adequately insured for injury to his/her employees and others incurring loss or injury as a result of the acts of the Service Provider or his/her employees. (d) In the event that the Homeowner fails to pay any payment due hereunder, the Service Provider may cease work without breach pending payment or resolution of a dispute. (e) The Service Provider shall not be liable for any delay due to circumstances beyond his/her control. (f) The Service Provider is an independent contractor and not an employee of the Homeowner. (g) Any changes to this document must be signed by both the Service Provider and the Homeowner. IN WITNESS WHEREOF the Parties have executed this Agreement on the date first written above. HOMEOWNER SIGNATURE ___________________________ PRINT NAME ___________________________ DATE ___________________________ SERVICE PROVIDER SIGNATURE ___________________________ PRINT NAME ___________________________ DATE ___________________________
FAQs about cleaning service agreements
1. What is included in a typical cleaning service agreement?
The scope of work that the cleaning service provider is expected to complete is described in a typical cleaning service agreement. This contains information about the parts of the house that need to be cleaned, how often, and what cleaning techniques should be applied. Pricing, payment terms, and other particular instructions or requirements may also be covered in the agreement.
2. How long is the cleaning service agreement valid?
Depending on the conditions negotiated between the cleaning service provider and the client, the length of a cleaning service agreement may change. Certain agreements might be in effect for a predetermined amount of time, like six months or a year, while others might continue until one side gives notice that it wants to end it.
3. Is the cleaning service agreement renewable?
The parameters of the cleaning service agreement will determine whether or not it is renewed. If no notice of intent to terminate the agreement is given, some agreements may allow for automatic renewal; nevertheless, other agreements may call for both parties’ express consent before the agreement can be renewed.
4. What are the payment terms outlined in the cleaning service agreement?
The cost of the services given, the frequency of payments, and any fines or fees for late payments are frequently included in a cleaning service agreement’s payment conditions. You should carefully read these terms to make sure they are just and reasonable.
5. How often will the cleaning service be provided, and at what time of day?
Typically, the cleaning service agreement specifies the frequency of cleaning and the hours of the day the cleaning service will be offered. Depending on the client’s wants and the cleaning service provider’s availability, this could change.
6. What happens if I need to reschedule or cancel a cleaning appointment?
The procedure for rescheduling or canceling a cleaning appointment should be specified in the cleaning service agreement. This could include a minimum cancellation notice period necessary to avoid costs or penalties.
7. What is the process for providing feedback or making a complaint about the cleaning service?
The cleaning service agreement should specify the procedure for submitting feedback or a complaint if you have any. This could involve a defined point of contact, a procedure for handling complaints, or other techniques for guaranteeing client happiness.
8. Are there any guarantees or warranties included in the cleaning service contract?
A cleaning service agreement may contain guarantees or warranties to ensure that the cleaning service provider satisfies specific performance or quality criteria. These could include assurances on the efficacy of cleaning techniques or promises that the cleaning service provider will solve any difficulties that come up throughout the duration of the contract.
9. Is there a minimum contract period for the cleaning service contract?
To guarantee that the cleaning service provider has enough time to deliver services and recuperate their costs, some cleaning service agreements could provide a minimum contract duration. Depending on the details of the agreement, this can change.
10. Are there any additional fees or charges that I should be aware of in the cleaning service contract?
The cleaning service agreement should be very clear about any additional costs or charges, such as fees for late payments or prices for services that go beyond the original agreement. To ensure that you are informed of all fees related to the cleaning service, it is crucial to thoroughly read these conditions.
Conclusion on Cleaning Service Contracts
Cleaning service contracts are a necessary tool for all cleaning service businesses.
If you enjoyed reading this article about cleaning service agreement templates, you should check out this one with cleaning business success stories.