The Best Team Management Applications for Small Businesses

Managing a small business often involves being pulled in several directions at once. Large companies usually have many managers to handle marketing, sales, and product development. Small business owners need to efficiently control everyday operations, as well as handling payroll, employee issues, and most other management issues. Faced with these many challenges, being successful means sharing your responsibilities with tools that will facilitate a good routine, that is, Team Management applications.

Utilizing the right KPIs for product development can also help small businesses streamline their efforts and focus on what truly matters for growth.

Team management apps, project management tools, and team software bring many benefits to a business. For instance, team inbox management solutions are beneficial for managing a team inbox to improve the customer experience. These simple tools help businesses manage, improve, and automate their core processes, such as time-tracking apps or effective to-do lists to delegate tasks to employees.

Which project management apps are the best? That depends on your business and your own preferences. Choosing the right project management apps can be challenging. This article created by our team at Trafft lists more than 18 proven options to help get you started.

Table of Contents

Awesome Team Management Applications

Airtable

Airtable is software designed to create spreadsheets and databases, where all kinds of data can be stored, referenced, and retrieved. The advantages of Airtable are that it’s uncomplicated and flexible, and creates clean and functional databases with powerful customization features. You can create spreadsheets and databases as complex or as simple as you need them to be. You can also use Airtable to create calendars, visual galleries to Scrum sprints.

Airtable can manage all of your data in an organized and effective way. Airtable projects are managed in bases. You can choose from multiple premade templates, import from another spreadsheet, or start afresh. Data synchronization with other platforms is possible too, e.g. you can connect Airtable to Excel or transfer data to other databases.

Airtable is a spreadsheet in overdrive, with sophisticated functions and features to fit any project you can envisage. Take a look at some Airtable alternatives before making a decision.

Smartsheet

Smartsheet is a project management tool that uses what it calls “smart sheets,“ a spreadsheet that resembles an interface. However, it does more than just project management. It is also straightforward with an easy user interface and sharable in real-time. Smartsheet’s goal is to become the central hub for how organizations accomplish their work. Smartsheet is accessible from any device.

Weekdone

Weekdone is the perfect app for the team who wants a quick overview of what people are focusing on. It also automates the process of setting and tracking OKRs (Objectives and Key Results) and manages your team through OKR goal setting. The visual OKR dashboards quickly show you how your company is doing, with the ability to set quarterly goals and weekly plans to keep your team motivated, to see what worked well and what needs improvement.

Trello

Trello is an eye-catching, fun, and intuitive project management app that helps people collaborate around work. Kanban board team apps are ideal for managing work and the movement of work through different stages, or workflow. Trello is flexible and customizable with an intuitive interface. This makes new projects fun to create, organize, and track work as it moves through a workflow among a group of people, an individual or a business.

Trello lets you upload content from your desktop, as well as Google Drive, Box, Dropbox, and URLs. Trello enables you to create custom boards where you can put the name of a task, assignee, subtasks, due date, description, hyperlinks, attachments, labels, and tags.

ProofHub

ProofHub is an online team management software program that is powerful, flexible, and uncomplicated, with little to no learning curve. ProofHub has versatile features like time-tracking, proofing, and many communication tools. ProofHub features are customizable including time tracking, group chat, project templates, file versioning, and Gantt charts. Simple to-do lists and quick drag and drop functionally keep projects moving for efficient planning to help people get work together more efficiently.

Redbooth

Redbooth is a straightforward modern project and task management software. It helps teams to stay organized, collaborate, and provides space to work in a team. The platform is completely intuitive, has a great interface, allows users to store files, and evaluates the progress obtained from each implemented task. Redbooth boosts team management easily and effectively.

Clockify

Clockify is time tracking software with the ability to track each team member’s productivity and determine the project’s progress, providing reports that can be customized according to the needs of your team. Clockify is a good way for team management to track progress for specific tasks and productivity.

Connecteam

Connecteam is a team app that specializes in bringing accuracy to your timesheets. Along with time tracking, it offers GPS location to help you confirm their location. You have full visibility with all your employees, whether traveling or in the office or remote working. You can communicate, connect, operate, train, and collaborate with ease and speed.

Connecteam features real-time updating for timesheets, always accurate and quick to adjust.

Pipefy

Pipefy uses the Kanban method which is a visual project management app that offers users the ability to monitor their work progress from start to finish. With its straightforward platform system, users are empowered to improve their productivity, profitability, and efficiency by assisting them in creating, organizing, and managing their business workflows and processes.

This team management and project app has many outstanding features. For example, Pipefy has a feature that allows the user to create a unique set of questions individually for each column, making a streamlined database that is easy-to-retrieve information. Pipefy features a set of task management tools that allow users to easily relay information to their teammates.

Fuze

Fuze will change the way you communicate, whether you prefer to send text messages, set up video conferences, or hold voice calls. This one platform will empower you to seamlessly communicate with your team members by calling, both audio and meeting by video, one-on-one, group calls, chatting, and content sharing. This team management software enables you to record all these conferences for safekeeping.

This team management app has excellent simplicity and customizable options, enabling you to share your desktop screen, use Slideshows, embed videos and images, compile notes and information regarding individual calls and give or revoke rights to participants in the conference. Get your ideas across easier and faster with this team management app.

Bitrix24

Bitrix24 is a unified collaboration platform with task and project management, CRM, contact center, and website builder modules providing an entire suite of team collaboration.

Bitrix24 has an assortment of essential business tools that make business workflows more efficient. They improve communication with customers and eliminate the need to use a variety of disconnected tools. It will keep your focus clear and your communication seamless.

Bitrix24 features a free plan that includes up to 12 free users, online storage, and collaboration tools. It has a built-in intranet, chat, video conferencing, calendars, workspaces, and task management. Bitrix24 can support all sorts of files including wikis, photo galleries, and calendars. Social search benefit covers all system objects including events, tasks, and uploaded documents.

Asana

Asana is a high-quality task management software program that provides a simple way to track tasks across teams and projects. No more juggling meetings, assignments, and deadlines. Its uncomplicated software encourages productivity, collaboration, and organization within your business helping people work at peak efficiency.

Asana features four fundamental components: the projects, tasks, task details (assignee, due date, comments), and workflow columns. You can assign team members to cards, or to to-dos, and within those to-dos and cards, you can add attachments, labels, subtasks, descriptions, and comments. With all your Asana projects integrated into your calendar, you can see which deadlines are going to impact other things you have scheduled. This gives you a quick snapshot helping you gain valuable insights into your organization’s entire project workflow. If you’re exploring more options, considering an Asana alternative might offer additional features tailored to your project management needs

Timestatic

Timetastic is a comprehensive time-off management software with efficient features to simplify and transform your company’s leave management process, making booking time off work a breeze. No more dealing with paper, forms, and updating messy spreadsheets.

You get a central, up-to-date record of absences, so you can plan better, and work smarter. It also provides an easy way for your team to put in their sick-leave notice, so you don’t have to worry about updating your company calendar or their individual sick leave balance. You can group your staff into departments, allocate one boss to manage the whole team, set minimum staffing levels, and see clashes before approving requests for time off. The best part is, that Timetastic also has a mobile app so everyone on the team can manage and track the time-off balance on the go.

Monday

Monday is a project management app that is totally customizable to fit your needs. You can build your workflows in any way that works for you and your team. Monday is flexible, you can easily add, edit, remove, and drag-and-drop Items, Columns, and Groups in your Board. If you rather not start from scratch, there are 100+ different pre-made templates to help you manage anything. Comments can be added to boards and tasks, and you can tag-team members to communicate with them in the context of a specific task or project. Team members are notified in real-time via notifications, boosting team communication.

Infinity

Infinity is a comprehensive project management platform that you can organize so your data is just a click away. Infinity gives you the flexibility to create, organize, and store all kinds of data of any size and complexity. You can stay organized in the most flexible way.

Scoro

Scoro is a business management solution that offers more than just a project-management software. It tracks time, and everything else, including aspects you may never have thought of. Scoro is a completely inclusive business management software that integrates with many other task management apps.

Scoro is an open-source project management tool that allows you to create projects, allocate billable and nonbillable work, manage meetings, handle invoices, expenses, and more.

JIRA

Jira assists users to map out their workflows. It’s a valuable asset designed to increase productivity and efficiency in all your workflows. Jira is a feature-rich platform, offering customizable workflows, mobile interface, and advanced reporting.

You can handpick solutions to suit your business, such as time-tracking tools, monitoring options, and project tracking with unlimited custom fields and content filtering.

nTask

nTask is a free online, project management platform used by teams and professionals. nTask is a task management app and a cloud-based solution that individuals and small businesses use to drive their businesses. Free business management software provides Gantt charts, task management, meeting agendas, time tracking, and issue management.

nTask can be used by signing up for the software to access all that it offers through a web-based interface, android, and iOS devices.

Liquid Planner

LiquidPlanner is a great tool for analyzing your company, useful for improving operations. It helps you understand your team and project management. It is customizable and you can share the dashboard with clients and stakeholders.

LiquidPlanner is a smart, intricate system that is sensitive to your information and business growth. LiquidPlanner also has several viewing filters so your team members can choose the way they would like to see data. You can view assignments due within the week or month, which allows you to prioritize work according to the timeline of your choice.

eXo Platform

eXo Platform is an open-source intranet that provides a suite of collaboration and productivity tools, including calendars, tasks, and file storage.

There are two versions of eXo: the online service, which is hosted by the eXo team, and the self-hosted version, which can be installed on a private server or cloud instance.

It is a great self-hosted alternative to Microsoft 365 or Google Workspace. eXo Platform enables teams to connect, align, and engage around a single interface. With eXo, users can improve their peer-to-peer communication and improve collaboration.

The intranet platform serves as a social networking platform that includes wikis and task management options. eXo also enables personalization, the creation of new spaces, and third-party integrations.

Ending thoughts on these team management applications

Finding the right team members for your team can be challenging, but it’s also crucial. Having the right talent in your team helps you keep your project’s productivity at its highest level.

Keeping communication channels wide open is important to the success of any business. Using a tool like ProofHub can help your team be aware of every aspect of the project and discuss details with one another via one-to-one/group chat and discussion topics.

Avoiding time-wasting activities, such as too many meetings, overuse of social media, too many phone calls, etc should be a part of your team management plan that can boost productivity to an entirely new level.

A team must be held accountable for its roles and responsibilities.

A team management tool is a platform open to everyone on the team. Each member of the team is assigned their task, and their progress can be followed and monitored. This allows the team to know exactly where the project stands at any given moment.

When used properly team management tools can contribute to intergroup communication as well as improve efficiency.

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