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FEATURES AND INTEGRATIONS OVERVIEW
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    All Features

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    Accept bookings via Google Search and Maps

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    Add Trafft booking form to any page of your WordPress website

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    Check out the latest information on industry trends and get advice for running a service business online

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    Partner with Trafft and expand your market reach

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Features
FEATURES AND INTEGRATIONS OVERVIEW
  • All Features All Features

    Notifications, Time zones, Extras, Coupons, Refunds, and more

  • All Integrations All Integrations

    Whatsapp, Paypal, Teams, Zoom, Zapier, Google Calendar, and more

  • Reserve with Google Reserve with Google

    Accept bookings via Google Search and Maps

  • WordPress Plugin WordPress Plugin

    Add Trafft booking form to any page of your WordPress website

Resources
    Resources
  • Trafft Blog

    Check out the latest information on industry trends and get advice for running a service business online

    blog-2
    Trafft Blog
  • Guides and Documentation

    Get a detailed explanation of how every Trafft feature and integration work

    docs-2
    Guides and Documentation
About Us
  • Our Story Our Story

    Read about Trafft’s story, mission and values we share

  • Investor Relations Investor Relations

    Reach out to us if you are interested in investing in Trafft

  • Affiliate Partners Affiliate Partners

    Join us on our journey of helping service businesses thrive through automation

  • Why Trafft Why Trafft

    Learn more about why you should choose Trafft

  • Partners Partners

    Partner with Trafft and expand your market reach

  • Contact us Contact us

    Feel free to reach out if you have any questions or suggestions

Trafft Hacks: How to Create and Manage Employees with Trafft

Home» Blog» Trafft Hacks: How to Create and Manage Employees with Trafft
How to create and manage employees using a booking solution

If you are a business owner handling multiple employees' schedules, you know how overwhelming it can be to keep everything organized. Whether you're coordinating appointments, managing shifts, or navigating time-off requests, the complexity of making a schedule that works can quickly become a major headache.

That's where Trafft comes in - a powerful scheduling tool designed to simplify these tasks and help you stay on top of your business. So, if you want to learn how to create and manage employees with Trafft and say goodbye to chaotic spreadsheets and missed appointments, keep on reading!

How Many Employees Can I Add?

Employees are the ones providing the service at your company, and with Trafft, you can add as many as you need. You can also set their unique schedules and track their performance for the next seven days.

On the other hand, if you are the only one providing services at your company, your admin details are used to create your first employee - you. Just make sure to connect that employee to at least one service

How to Create and Manage Employees: Step-by-Step Guide

If you want to add employees to your booking website, here are the steps to follow:

  1. Log in to your Trafft account and click the Employees tab. You’ll see here that the Trafft has already created an example employee suitable for the industry you selected when you signed up.Trafft's employee tab
  2. Click on the three dots next to Status, and from the drop-down menu, click on Edit Employee, Disable it, or Delete Employee if you decide to add new ones.How to create and manage employees with Trafft
  3. To add a new employee, click on the Add Employee button in the upper right corner. You will see five tabs with options to set regarding the employee you are adding.How to create and manage a new employee in your Trafft account
  4. Under the Employee info tab, set basic employee details such as name, email, phone number, etc. Fields that have a star beside them are mandatory. Additionally, please note that there cannot be two employees with the same email address.  Creating and managing employees' info with Traff
  5. In this section, you can also add an employee description or a biography that will be visible during the booking process. This can help your customers decide which employee to choose for the service.Employee description for sharing a short biography or a story about an employee
  6. You can also add a badge for your employee. Click on Manage Badges to define new ones or add existing ones.How to add a badge for your employee in Trafft

How to Set Different Locations for Your Employees

Before assigning different locations for your employees, you need to create at least one location on the Locations page.

Trafft's location settings

Click on Add Location and fill in the Name and the Address. Save the changes and go back to the employee info section.

Location creation in Trafft

The Location field should now be present, and you can choose the one you want from the drop-down menu. It is necessary to select one default location just in case you don’t select any while adjusting the employees' work hours.

How to assign a specific location for an employee

How to Assign Different Services to Your Employees

Navigate to the Assigned Services tab in your Employee Edit section. Here, you can see all the created services. Choose which services this employee will provide by enabling or disabling each of them. You can also set the price for each service while adjusting your service settings.

Assigning different services for your employees in Trafft

If you need your employees to have different prices for the same services, you can adjust that here. The prices you set in this section will apply to only this specific employee.

Service price customization for a specific employee

Your staff can also have different minimum and maximum capacities, but you first need to enable the group bookings for that specific service under service settings.

Enabling group bookings so clients can schedule appointments for multiple people

Employee Selection During Booking Process: Example

Here’s how the employee selection process looks for your customers. Once they choose a service, they will be met with a page where they can select the employee they want and available time slots for that service provider.

Example of employee selection during the booking process

You can also see there's a short biography of the employee and an employee badge.

After the customer has selected a specific employee or any service provider, the booking process continues with the location selection and list of available days and time slots.

Additional Settings Regarding Your Employees

Besides what has already been mentioned, in the Employee edit settings, you can customize working hours, add special days, and days off for each of your employees. If you need help navigating this process, here is our guide to setting employee schedules.

Moreover, if you find it difficult to follow this guide, here’s a video version on how to create and manage employees with Trafft. Check out the additional materials if you want to gain a better understanding of each field in employee configurations.

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