Empty seats cost money. So does back-and-forth when people want to bring a friend, change headcount, or squeeze into a popular time.
Manual tracking causes overbooking. Per-person pricing becomes guesswork. Clients get frustrated when they can’t book a group in one flow.
That’s where Trafft’s Group Booking shines! So, let’s see how group booking works, and how it helps you earn more money.
What Problems Can You Run Into?
Empty seats and last-minute gaps. One-to-one bookings wastes capacity when the same time slot could host multiple clients. Think yoga classes with unused mats or a workshop that could seat 10 but runs with 3.
Back-and-forth headcount coordination. “Can I bring a friend?” “We’re five now.” Phone calls and emails to adjust group size slow teams down and create errors in classes, tutoring sessions, and small group training.
Overbooking risks. Without clear capacity controls, staff, rooms, and equipment can get double-booked. A teacher, studio, or set of mats ends up promised to two groups at once.
Confusing pricing and messy checkout. Manually calculating totals for groups leads to mistakes and abandoned checkouts, especially for per-person or tiered pricing in lesions and workshops.
Friction for clients. Friends want to attend together. If they can’t book multiple slots in one simple flow for a yoga session, course, or any group service, they drop off or book separately and get split across time slots.
But, How Do You Solve These Problems?
Trafft is the clean, purpose-built way to run group bookings for yoga sessions, classes, workshops, and any service with multiple attendees.
Sell Seats in a single time slot. Capacity limits are built in. Pricing scales per person. Resources track with headcount.
Clients can reserve multiple spots in one checkout. You can choose to set up public sessions that fill to maximum capacity, or private groups that close once a minimum is met. Pricing, headcounts, and calendars stay accurate by default, so you fill more seats with less admin.
How Trafft’s group booking work
One slot, many customers. Set a minimum and maximum capacity per service, then let customers choose how many seats they want at checkout. Pricing multiplies per person automatically, so totals are always correct without manual math.
Capacity that enforces itself. Define how many seats are available and Trafft keeps count. When the limit is reached, the slot closes to prevent overbooking and double-booking.
Public classes or private groups. Keep a slot open so multiple clients can join until it hits maximum capacity, or make it private so one organizer can reserve the whole time once they meet your minimum.
Simple, one-flow checkout. Clients pick the service, choose the number of people, and pay once. No back-and-forth emails to add a friend, no split bookings across different time slots.
Less admin, fewer errors. Headcounts update automatically, prices calculate on their own, and your calendar reflects the true number of attendees. Your team spends time teaching or coaching, not fixing spreadsheets.
Revenue you can predict. Minimum capacity protects margins, while per-person pricing and optional extras lift average order value. Fill more seats in each hour without adding more hours to the schedule.
How To Set It Up?
Setting up group booking in Trafft will take you just a few minutes:
- Turn on Group Booking in Features & Integrations
- Open your service and toggle Enable group booking
- Set Min and Max capacity, choose if customers can pick the headcount
- Decide whether pricing multiples per person
- Pick the slot type: Public (fills to max) or private (closes after you set minimum)
- Update employee capacities to match who can handle bigger or smaller groups
Check out a step by step guide on how to set up group booking in Trafft.
And voila! You’re ready to accept group bookings!
What Are The Benefits of Group Bookings for Your Business?
Trafft will turn a single appointment into multiple paid seats, so each hour earns what it should.
And the administrative tasks? You don’t have to worry about them since headcount, pricing, and availability update on their own!
Revenue becomes more predictable when you set a minimum capacity and use private group booking to lock in profitability before a slot goes live.
Can You Earn More Money with Group Booking?
Yes, you can increase revenue per hour in practical ways, here’s how:
- Sell by seat, not by session - If your 60-minute class is $25 per person, and your max capacity is 8, that’s $200 per hour instead of a single $25 one-to-one. Trafft multiplies price by the number of people and shows the correct total at checkout.
- Enforce profitable minimums - Set a minimum capacity and use the private booking option to close the slot once a viable group is booked. This protects margins on low-attendance days and keeps your calendar clear in Trafft.
- Offer per-person extras - Add upsells like equipment rental or premium materials and set Extras to multiply per attendee.
Where Group Bookings Shine
Fitness and sports. Perfect for classes and small-group training where a single time slot can host multiple people. Set seat limits, count equipment like mats or bikes per attendee, and fill courts or studios without overbooking - Trafft will handle the capacity math in the background.
Education and workshops. Ideal for courses, labs, and hands-on sessions with limited seats. You control minimums and maximums, and per-person extras for kits or handouts, and keep attendance accurate so instructors can focus on teaching.
Wellness and clinics. Great for group sessions such as therapy, assessments, or device-based treatments where rooms and equipment must be tracked. Tie resources to headcount to prevent conflicts, keep schedules clean, and deliver a smooth client experience with Trafft.
Closing Thoughts
Trafft’s Group Booking turns a single time slot into a capacity-aware revenue engine! You will fill more seats without adding more hours, cut the back-and-forth on headcounts, all while your calendar stays accurate. Capacity, pricing, and extras all update on their own.
The set up is easy and flexible, no matter what type of business you run. And the most important thing is the clients will get the experience they expect: pick a service, choose how many people, and check out.
