Coaching and consulting business scheduling software

13700+

Created Accounts

Abhi B

Trafft opened up a whole new world of coaching for us

“Trafft has been a great addition to my consulting business. Since it already has calendar integration and payment gateway built-in, it saves a lot of back and forth on getting confirmed bookings. Love the product!”

on Capterra

Increase Productivity, Save Time and Money, and Grow Your Client Base with Trafft

Schedules & payments

Schedule appointments and process payments on the spot

Trafft creates a customized scheduling environment for coaches, consultants, clients, and large consulting and coaching firms. It automates and simplifies scheduling processes for both coaches and consultants and their clients and speeds up the booking process by up to 75%. With Trafft, coaches and consultants can manage all their appointments from a single dashboard and have a clear overview of all daily, weekly, or monthly booked appointments with a single look at the calendar. With Trafft, you can give your clients the freedom to book, cancel or reschedule appointments on their own 24/7, which will highly increase the number of booked appointments and boost client retention. Moreover, Trafft integrates easily with your website and other online platforms, and enables clients to pay for the services online through secure payment gateways. At the moment, your clients can pay for the coaching or consulting services via PayPal, Mollie, Stripe, and Authorize.net.

Automated reminders

Reduce no-shows with automated SMS and email reminders

With automated SMS and email reminders, you will no longer have to waste time on manual reminders and back-and-forth emails. You can send automated SMS and email notifications to both your clients and employees and remind them about upcoming coaching or consulting sessions. Besides reminders, you can also send notifications about approved, pending, rejected, canceled, or rescheduled appointments. To engage your clients and boost your client retention, you can send follow-ups and birthday greetings. Moreover, you can create custom notifications that represent your coaching or consulting brand voice and configure them for your employees and customers, as well as choose when the notifications will be sent and for what services. That will help you personalize your communication with your clients and allow better communication with your coaches or consultants.

KPI dashboard

Monitor the performance with an insightful KPI dashboard

Trafft dashboard provides you with a complete and profound insight into your business performance, so you can always know where your coaching or consulting business is heading and what you can do to increase its potential. With a single look at the dashboard, you will get instantaneous data about booked and canceled appointments, the occupancy rate of your services, and the revenue you generated over the period you set. Trafft dashboard also reveals the number of new clients and the percentage of returning clients. In this way, you can know your retention rate at any point, and, if necessary, take steps to improve client loyalty. If you run a coaching or consulting company, you can see how many bookings each of your coaches or consultants had, and how much revenue they generated over the period you set. Besides identifying your top-performing coach or consultant, you can also see the occupancy rate for each service and identify the most demanding one.

Multiple time zones

Manage consultants and sessions in multiple time zones

If you hire coaches or consultants from various parts of the world or have international clients, you don’t have to ever think about their time zones and count the time difference. Trafft automatically adjusts the time zones and helps avoid confusion during the scheduling process. You just have to set up your time zone and working hours, and when your clients are booking a coaching or consulting session, the available times will automatically be shown in their time zone. In this way, there won’t be any misunderstandings or missed appointments.

Schedule appointments and process payments on the spot

Reduce no-shows with automated SMS and email reminders

Monitor the performance with an insightful KPI dashboard

Manage consultants and sessions in multiple time zones

You Don’t Need Extra Staff. You Need Trafft.

How does it work?

As simple as this...

Step 1: Set up your services and availability

Create your services with Trafft and set up your availability

Step 2: Customize the look of your website

Create a booking website and let your clients book an appointment 24/7

Step 3: Set payment rules and gateways

Offer your clients on-site or online payments through secure gateways

Step 4: Hold booked session

Hold your session on-site or online using automated virtual meeting link sharing

Why Every Coaching and Consulting Business Should Implement Trafft

Reliable

Gives your coaching business a professional and trustworthy look

You don’t need to have a website for your coaching and consulting business to start using our management software. Trafft will provide a slick and professional web page you can fully customize to match your brand. The booking page will look perfect on all devices and provide your clients with ease of booking. And if you have a website, you can embed a booking form through an iframe to any page of your website without any effort.

Convenient

Lets your clients book at their convenience 24/7 and improves customer experience

How often do you get calls or emails after you finish your working hours? With Trafft, you can keep accepting bookings even after you are done for the day without doing any extra work. Just set up your schedule and keep the bookings coming. Your clients will be able to book coaching and consulting sessions with you seamlessly 24/7, which will hugely improve customer experience and satisfaction. `

Flexible

Integrates with the tools you already use

Trafft integrates and connects all the different online tools a modern coaching business needs, such as calendars, payments, virtual meetings, Zapier, and more. Connect your Google or Outlook calendar with Trafft to always know your schedule and avoid double bookings. If you hold your coaching sessions online, Zoom and Google Meet integration will help you organize everything with ease.

Features that will help you get the most out of your coaching business

Booking Website

Generate a booking page with a custom domain through Trafft.

SMS and Email Notifications

Configure and edit e-mail and SMS notifications (upcoming appointment, appointment follow-up, status change…)

Outlook Calendar

Advanced

Sync your and your employees' personal and professional events by connecting Outlook calendars. Appointments booked in Trafft will be added to Outlook calendars, and Outlook calendar's busy slots will not be available for booking in Trafft.

Recurring Appointments

Advanced

Allow your customers to book an appointment that repeats by choosing the date and the time for the first appointment and selecting the type of the recurrence and number of repeats in the single booking process.

Group Booking

Advanced

Host sessions for a group of people by defining the minimum and maximum slots available for each appointment.

Google Calendar and Google Meet

Advanced

Sync your and your employees' personal and professional events by connecting Google calendars. Enable Google Meet if you want to automatically add links for the meeting to the Google Events.

Customize the Booking Form or Page

Choose one of the multiple themes for the booking page and customize the design, translate into more languages and reorder steps in the booking flow.

Zoom Integration

Advanced

Create Zoom meeting link automatically when booking. Both customer and employee will receive a booking confirmation email with the Zoom meeting details.

See all features

Who is Trafft for

Life Coaching & Mentoring

Law & Business Consulting

Financial Consulting

Executive Coaching & Mentoring