Management Software for Coaching and Consulting

Take your complete business management online. Create a neat online booking page, organize your schedule and meetings, process payments and automate the interaction with your clients with email and SMS reminders.

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15500+

Created Accounts

Abhi B

Trafft opened up a whole new world of coaching for us

“Trafft has been a great addition to my consulting business. Since it already has calendar integration and payment gateway built-in, it saves a lot of back and forth on getting confirmed bookings. Love the product!”

on Capterra

Increase Productivity, Save Time and Money, and Grow Your Client Base with Trafft

Schedules & payments

Schedule appointments and process payments on the spot

Trafft creates a customized scheduling environment for coaches, consultants, clients, and large consulting and coaching firms. It automates and simplifies scheduling processes for both coaches and consultants and their clients and speeds up the booking process by up to 75%. With Trafft, coaches and consultants can manage all their appointments from a single dashboard and have a clear overview of all daily, weekly, or monthly booked appointments with a single look at the calendar. With Trafft, you can give your clients the freedom to book, cancel or reschedule appointments on their own 24/7, which will highly increase the number of booked appointments and boost client retention. Moreover, Trafft coaching scheduling software integrates easily with your website and other online platforms, and enables clients to pay for the services online through secure payment gateways. At the moment, your clients can pay for the coaching or consulting services via PayPal, Mollie, Stripe, and Authorize.net.

A photo of Trafft’s booking page for teachers, coaches and consultants

Automated reminders

Reduce no-shows with automated SMS and email reminders

With automated SMS and email reminders, you will no longer have to waste time on manual reminders and back-and-forth emails. You can send automated SMS and email notifications to both your clients and employees and remind them about upcoming coaching or consulting sessions. Besides reminders, you can also send notifications about approved, pending, rejected, canceled, or rescheduled appointments. To engage your clients and boost your client retention, you can send follow-ups and birthday greetings. Moreover, you can create custom notifications that represent your coaching or consulting brand voice and configure them for your employees and customers, as well as choose when the notifications will be sent and for what services. That will help you personalize your communication with your clients and allow better communication with your coaches or consultants.

A screenshot of an email appointment reminder for a coaching session sent from Trafft

KPI dashboard

Monitor the performance with an insightful KPI dashboard

The Trafft dashboard provides comprehensive insights into your coaching or consulting business performance, allowing you to track its progress and identify opportunities for growth. With a single glance at the dashboard, you can access instant data on booked and canceled appointments, service occupancy rates, and revenue generated within your chosen timeframe. Furthermore, the Trafft dashboard reveals the number of new clients and the percentage of returning clients, enabling you to assess your retention rate and make improvements if needed. For coaching or consulting companies, the dashboard offers insights into individual coach or consultant performance, including the number of bookings and revenue generated within the specified timeframe. You can easily identify your top-performing staff and assess service occupancy rates to determine the most in-demand services.

A photo of Trafft’s business dashboard that offers a complete insight into business performance

Multiple time zones

Manage consultants and sessions in multiple time zones

If you hire coaches or consultants from various parts of the world or have international clients, you don’t have to ever think about their time zones and count the time difference. Trafft consulting scheduling software automatically adjusts the time zones and helps avoid confusion during the scheduling process. You just have to set up your time zone and working hours, and when your clients are booking a coaching or consulting session, the available times will automatically be shown in their time zone. In this way, there won’t be any misunderstandings or missed appointments.

A photo of a business location and working hours set in Trafft coaching scheduling app

Schedule appointments and process payments on the spot

Reduce no-shows with automated SMS and email reminders

Monitor the performance with an insightful KPI dashboard

Manage consultants and sessions in multiple time zones

You don’t need extra staff. You need Trafft.

How does it work?

As simple as this...

A photo showing an option in Trafft to set minimum and maximum capacity for services

Step 1: Set up your services and availability

Create your services with Trafft and set up your availability

A photo showing Trafft’s templates for booking websites

Step 2: Customize the look of your website

Create a booking website and let your clients book an appointment 24/7

A photo showing icons of Trafft’s integrations with Mollie, PayPal, Stripe and Authorize.net

Step 3: Set payment rules and gateways

Offer your clients on-site or online payments through secure gateways

A woman and a man having an online meeting booked through Trafft consultant scheduling software

Step 4: Hold booked session

Hold your session on-site or online using automated virtual meeting link sharing

Why Every Coaching and Consulting Business Should Implement Trafft

A photo showing Trafft’s booking pages for coaching and consulting

Reliable

Gives your coaching business a professional and trustworthy look

You don’t need to have a website for your coaching and consulting business to start using our consultant scheduling software. Trafft will provide a slick and professional web page you can fully customize to match your brand. The booking page will look perfect on all devices and provide your clients with ease of booking. And if you have a website, you can embed a booking form through an iframe to any page of your website without any effort.

Convenient

Improve customer experience with 24/7 online booking

How often do you get calls or emails after you finish your working hours? With Trafft coaching scheduling app, you can keep accepting bookings even after you are done for the day without doing any extra work. Just set up your schedule and keep the bookings coming. Your clients will be able to book coaching and consulting sessions with you seamlessly 24/7, which will hugely improve customer experience and satisfaction.

A photo showing icons of Trafft’s integrations

Flexible

Integrates with the tools you already use

Trafft integrates and connects all the different online tools a modern coaching business needs, such as calendars, payments, virtual meetings, Zapier, and more. Connect your Google or Outlook calendar with Trafft to always know your schedule and avoid double bookings. If you hold your coaching sessions online, Zoom and Google Meet integration will help you organize everything with ease.

Features that will help you get the most out of your coaching business

Booking Website

Trafft functions as a no-code website builder, automatically generating a booking page accessible through the Trafft dashboard. You can embed this page into your website, share it directly with clients, or even place it on your social media accounts.

SMS and Email Notifications

Customize and modify email and SMS notifications for different events, such as upcoming appointments, appointment follow-ups, and status changes.

Outlook Calendar

Sync your and your employees' personal and professional events by connecting Outlook calendars. Appointments booked in Trafft will be added to Outlook calendars, and Outlook calendar's busy slots will not be available for booking in Trafft.

Recurring Appointments

Recurring Appointments feature enables customers to easily book appointments that repeat. They can select the date and time for the first appointment and then specify the type of recurrence and the number of repeats, all in a single booking process.

Group Booking

If you need to host sessions for groups, Trafft allows you to define the minimum and maximum available slots for each appointment, ensuring smooth group bookings.

Google Calendar & Google Meet

Sync your and your employees' personal and professional events by connecting Google calendars. For example, enable the Google Meet if you want to automatically add links for the meeting to the Google Events.

Customize the Booking Form or Page

Choose from multiple themes for the booking page and customize the design. You can also edit the order of steps in the booking form and translate it into various languages.

Zoom Integration

When booking an appointment, Trafft automatically generates Zoom meetings for the linked account. Both the customer and employee will receive a booking confirmation email containing the Zoom meeting details, ensuring seamless virtual meetings.

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